People Operations Assistant

At Inriver, we help brands deliver better product experiences — wherever their customers are. From the first product detail to the final purchase decision, we make product information work smarter.

We are now looking for a People Operations Assistant to join our team in Davao.

As People Operations Assistant, you will own the day-to-day engine that keeps our people operations and workplace running without friction.  You won't be siloed into one lane — you'll move fluidly across people and administrative functions, acting as the connective tissue between people, process, and place. This role is designed for someone who thinks in systems, communicates with clarity, and takes genuine pride in execution. You'll work closely with the HRBP for 70% of your people responsibilities and the Location Manager for 30% of your administrative responsibilities - to deliver a consistent, professional, and people and admin quality support.

What you’ll do

People related tasks:

Talent Acquisition

• Coordinate end-to-end recruitment: job posting, applicant tracking, interviews and offer processing 
• Manage pre-employment requirements and background check coordination 
  
  
  

Employee Records & HR Administration 

• Maintain accurate, up-to-date employee records in the HRIS — contracts, personal data, employment history, and document expiries 
• Process government-mandated benefits and filings: SSS, PhilHealth, Pag-IBIG, BIR, and DOLE requirements 
• Administer leave management — tracking balances, processing requests, and flagging policy exceptions 
• Support payroll preparation by providing accurate timekeeping data, adjustments, and deduction inputs 
  
  
  

Engagement 

• Assist in planning, organizing, and coordinating company events, workshops, and team-building activities. 
• Support logistics such as venue booking, catering, materials preparation, and vendor coordination. 
• Help manage employee engagement programs (e.g., recognition initiatives, wellness activities, holiday celebrations). Provide on-site support during events to ensure smooth execution.
  
  
  

Administration related tasks:

Office & Facilities Management 

• Manage day-to-day office operations: supplies procurement, vendor coordination, facility upkeep, and safety compliance 
• Maintain a clean, organized, and fully-functional work environment — proactively addressing issues before they escalate 
• Coordinate with building administration, service providers, and maintenance teams 
  
  
  

Logistics & Scheduling 

• Manage calendars, meeting room bookings, and travel arrangements for leadership as needed 
• Coordinate courier, delivery, and asset management logistics 
• Track and renew company licenses, permits, and regulatory filings on schedule — zero lapses 
  
  
  

What you’ll bring

We don’t expect you to tick every box - but we think you’ll succeed here if you have many of the below:

Bachelor's degree in psychology, Human Resources, Business Administration, or a related field

3–4 years of combined HR and/or administrative experience, preferably in a fast-paced or multi-function environment 

Solid understanding of Philippine labour law, DOLE compliance, and statutory benefit administration 

Experience using an HRIS, ATS, or equivalent people management system 

Proficiency in Microsoft 365 (Docs, Sheets/Excel, Slides, Calendar, Forms) 

Sharp organizational skills — you track multiple priorities without dropping details 

Clear, professional written and verbal communication in English; comfortable interacting at all levels of the organization

A proactive, problem-solving mindset — you find the gap and close it before anyone must ask 

High discretion and sound judgment when handling confidential employee information 

Ready to apply?

We’d love to hear from you. If you’re curious but not 100% sure, we still encourage you to apply. We’re happy to explore the fit together!

Inriver is a global leader in Product Information Management (PIM), helping more than 1,600 brands create outstanding product experiences. Behind our success is a team of talented, collaborative, and passionate people who enjoy solving complex challenges and making an impact for customers around the world.

Headquartered in Malmö, Sweden, we have colleagues across multiple locations globally, bringing together diverse perspectives, expertise, and experiences. For more information, visit www.inriver.com or follow us on LinkedIn.