Finance Associate - Accounts Payable

Ambica International Corporation.


Date: 3 weeks ago
City: Pasay
Contract type: Full time
To ensure that all liquidations are properly recorded, submitted on a timely manner, ensure the completeness of the supporting documents and company details in receipts/invoices. To monitor and prepare a monthly reconciliation of the Advances to Officers & Employees- OPEX, Cheque Undertaking and Credit Card.

Primary Duties & Responsibilities

  • Receiving & checking of Liquidations from Advances to Officers& Employees for Credit Cards. Ensure all liquidations are complete before check payment to BDO
  • Receiving & checking of Liquidations from Advances to Officers & Employees for Operating Expenses (OPEX). Preparing provisional receipt (PR) and deposit slips for cash returned by employees.
  • Receiving & checking of Liquidations from Advances to Officers & Employees-Cheque Undertaking. Ensure all liquidations are supported with acknowledgement receipts
  • Preparing of journal entries for liquidations of Cash Advances-Credit Cards, Cheque Undertaking & OPEX
  • Reviewing Cash Advances of Resigned Employees (if theres any) before their respective Exit Clearance is signed by accounting, Finance Supervisor/Finance Manager
  • Follow-up liquidations of Advances from Company Credit Card Account Holders & respective Employees with Cash Advances regularly on a monthly basis
  • Reconciliation of GL balances of Adv. to Officers & Employees-Credit Card, Adv. to Officers & Employees- Operating Expenses and Adv. To Officers & Employees Cheque Undertaking
  • Receiving of O.R.s with charged slips to clients from assay test liquidations
  • Preparing APVs for assay test expense/s chargeable to client/s.
  • Generate monthly BDO credit card billings and sending to all cardholders
  • Monitoring of auto charged utility transactions and online payment of certain utilities
  • Process the increase in credit limit of Credit Card holder, change of billing email address and/or contact number, enrollment of new credit card request, deactivation of credit card and enrollment of utilities in auto-debit arrangement with BDO
  • Checking of outstanding cash advance of employees for the cheque request.
  • Assists in other AP recording functions i.e., Fund replenishments for FDA, OPEX and logistics
  • Assists in Issuance of Expanded Withholding Tax Form (2307 Form) analyzing and computing applicable withholding tax/es in every payment to supplier
  • Filing of liquidation documents and other files.
  • Ad hoc any necessary or needed reports/records as requested by the immediate head

Qualifications Include

  • BS Accountancy or any accounting-related course
  • 6 months to 1 year of experience in general accounting
  • MS Office proficiency, familiar with Netsuite or other ERP systems
  • Must have very good communication skills both verbal and non-verbal
  • Must have strong analytical skills
  • Result-oriented individual, ready to work on tight deadlines

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