Executive Assistant

WE ARE HIRING!!! Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to provide top-level administrative and executive support to a CEO in a fast-paced, dynamic environment. This role requires excellent communication skills, strong judgment, and the ability to handle sensitive information with discretion.

Key Responsibilities
Manage complex calendars across multiple time zones and coordinate high-level meetings with senior stakeholders
Handle inbox management, including triaging emails, drafting responses, and maintaining professional communication standards
Prepare executive correspondence, meeting briefs, agendas, and follow-up notes
Coordinate end-to-end travel arrangements and itineraries
Process expenses and ensure accurate documentation and reconciliation
Organize files, track action items, and support ongoing projects and priorities

What We’re Looking For
Experience supporting C-suite or senior executives
Excellent written and verbal English communication skills
Strong organizational skills and attention to detail
High level of discretion, professionalism, and sound judgment
Ability to work independently with minimal supervision
Comfortable working US Pacific Time hours

️ Tools You’ll Use
Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)
Slack
Expense management tools (e.g., Expensify, Ramp)
Travel booking platforms

• Background in fast-paced startups or high-growth companies
• Exposure to executive communication, investor relations, or board-level coordination
• Experience in healthcare, telehealth, or similar industries is a plus

If you thrive in a high-responsibility role and enjoy being the right hand of an executive, we’d love to hear from you!