Buyer and Canvasser

The Buyer and Canvasser is responsible for sourcing, canvassing, and procuring goods and services that meet the company's quality, cost, and delivery requirements. The role evaluates supplier quotations, negotiates pricing and terms, processes purchase orders, and coordinates with suppliers and internal departments to ensure the timely availability of materials. The position also maintains procurement records, monitors supplier performance, and supports efficient purchasing operations while ensuring compliance with company procurement policies and procedures.

Key Duties and Responsibilities

1. Procurement and Purchasing

• Source, evaluate, and procure goods, materials, and services in accordance with company requirements, approved budgets, and procurement policies.
• Prepare purchase requests, purchase orders, and other procurement documents while ensuring timely processing and delivery.
• Monitor purchase orders and coordinate with suppliers to ensure on-time delivery and order accuracy.

2. Supplier Sourcing, Vendor Coordination, and Inventory Support

• Source, evaluate, and negotiate with suppliers to obtain the best value in terms of cost, quality, and delivery while ensuring compliance with company procurement standards.
• Conduct market canvassing, compare supplier quotations, and maintain effective relationships with existing and prospective suppliers.
• Coordinate with suppliers, warehouse personnel, and internal departments to ensure the timely procurement and availability of materials and supplies.
• Monitor supplier performance, inventory requirements, and delivery schedules, and resolve procurement-related issues to support uninterrupted business operations.

3. Documentation and Reporting

• Maintain accurate procurement records, supplier databases, quotations, and purchasing documents.
• Prepare procurement reports, cost analyses, and supplier performance evaluations as required. Ensure compliance with company procurement procedures and documentation requirements.

4. Cross-functional Collaboration

• Work closely with Operations, Warehouse, Finance, and other departments to support procurement requirements and business operations.
• Participate in supplier evaluations, process improvement initiatives, and other procurement-related projects as assigned.

• Minimum Qualifications: Bachelor's degree in Business Administration, Supply Chain Management, Marketing, or a related field.
• At least 1–2 years of relevant experience in purchasing, procurement, sourcing, or canvassing.
• Strong negotiation, communication, and organizational skills.
• Proficient in Microsoft Office applications, particularly Excel and Word.