Virtual Assistant - Bookkeeper (Remote)

Company Overview

ClearDesk was founded based on years and years of our own experience in prior businesses in outsourcing amazing talent from places like Colombia, India, and the Philippines. We now live in a world where high-speed internet and the latest technology allow us to build a team of amazing people all across the world.

At ClearDesk, we handle the sourcing, recruiting, and management of our overseas talent as they work with our clients. Our goal is to provide exceptional service that exceeds expectations, and we take pride in our ability to match each client with the right talent to suit their unique needs.

Our Mission

At ClearDesk, we're passionate about helping people succeed. Our mission is to assist clients in building top-performing teams in the most cost-effective way possible, enabling them to thrive in today's competitive business landscape. Additionally, we're committed to helping our remote talent develop their careers within outstanding teams while supporting their families.

But we don't stop there. We're constantly pushing ourselves to grow and learn by surrounding ourselves with the very best talent. This culture of continuous improvement enables us to provide even better service to our clients and team members alike. At ClearDesk, we believe that when everyone succeeds, we all succeed.

Job Description

We are looking for an experienced Bookkeeper to help our clients manage the company’s payroll processes and provide support in recruitment and employee relations.

Responsibilities

• Process weekly payroll while ensuring precise time tracking and accurate pay calculations.
• Reconcile payroll and billing records to uphold financial accuracy.
• Address client billing inquiries by providing clear explanations and resolving any discrepancies.
• Communicate with caregivers to resolve payroll issues, including missing hours and other compensation concerns.
• Prepare financial reports, such as payroll summaries, billing statements, and expense tracking records.
• Collaborate with internal teams to align payroll and financial procedures with company policies.
• Maintain detailed records of workers' compensation and insurance transactions.
• Ensure adherence to company financial procedures and reporting requirements.

Requirements

• College educated (accounting-related course is preferred)
• Must have strong proficiency in QuickBooks (both Online and Desktop versions)
• Candidates must provide either an NBI Clearance or Police Clearance (preferred) upon hiring
• Candidates must provide a proof of separation from their previous/current employee with an indication/confirmation of their last date of employment
• Must be comfortable with using Hubstaff, a time-tracking application
• Professional-level English (written and verbal/voice)
• At least 2 years of experience in bookkeeping and payroll
• Strong proficiency in Microsoft Excel (including V-Lookup)
• Proficiency in QuickBooks (both Online and Desktop preferred)
• Experience using payroll software (ADP is preferred but not required)
• Experience using any Customer Relationship Management tool is a plus
• Computer or laptop with access to the internet (min speed of 25 Mbps)

Hardware Requirements

• At least a 720p HD Webcam.
• A noise-canceling headset.
• At least a 25mbps primary internet connection.
• A backup laptop, backup internet connection device, and backup power supply in case of power outage and emergencies.
• Minimum recommendation for your main computer: Intel Core i5 or equivalent with 8 GB RAM or higher
• Minimum recommended for your backup computer: Intel Core i3, 4 GB RAM

Compensation and Benefits

• Competitive salary
• Work from home
• Prepaid HMO
• Bonuses and incentives
• Paid training

Important Reminder: ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment, please disregard it and report it to us immediately. For your security, please ensure that all communications are conducted through emails originating from (@cleardesk.com or @cleardeskteam.com).