VIRTUAL ASSISTANT

Description: The Assistant, Registrar assists with the maintenance of student records, performs general administrative tasks, provides support with customer service to students and staff as needed.

Reports To: Registrar

Office: The Office of the Registrar (REG) oversees the recordkeeping for all current and former students of IA graduation processing.

Requirements:

• Understands and respects IAU's Mission Statement, Institutional Objectives, and Faith Statement.
• Must be an active IAU student. If an F-1 student, must have and maintain valid F-1 status.
• High school diploma required, or equivalent credentials and professional experience.
• Good written and verbal communication skills.
• Good critical-thinking, problem-solving skills.
• Good organizational skills and attention to details.
• Good interpersonal skills with faculty, students, peers from diverse backgrounds.
• PC proficient, comfortable with MS Office (Word, Excel, PowerPoint), Google Workspace, email, internet, re technologies such as student information management systems (SIMS), and SEVIS.
• Information is seen that cannot be shared, repeated, or used in any way.
• Detail-oriented, reliable, and have an understanding of the confidentiality of records and the work performed
  
  
  

Responsibilities:

1. Administrative

• Drop documents at the front desk
• Making copies
• Printing documents
• Pickup and delivery of mail for the off
• Pickup, move, and store supplies
• Alphabetizing documents and forms
• Filing documents, student fil
  
  
  

2. Customer Service

• Greet Students
• Answering the phone
• Assisting students
  
  
  

3. Archiving Project Student Files

• Prepare the files for archiving: remove staples, purge documents that dont need to be kept (as directed the Registrar)
• Scan documents
• Index the documents and fil
  
  
  

4. Performs duties related to the job description, as assigned by the supervisor.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with notice.