Subdivision Admin Specialist (Davao)

FILINVEST LAND INC.

Subdivision Administrative Specialist (Davao)

The Subdivision Administration Specialist manage, administer, directs, coordinates, and oversees the overall day to day operations of the subdivision project such as security safety, maintenance, accounting, and customer service including the turnover of property to the respective buyers/owners. In addition, he/she also find ways to make the subdivision project more productive by providing effective methods in its operations that support of the company's direction and standards.

KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:

Facilities Maintenance

Implement regular schedule of routine and preventive maintenance program in subdivision project.

Maintain community appearance and ensure repairs are noted and completed on timely basis. This requires regular inspections to the common areas and limited common areas of the subdivision including the individual housing units with concern.

Ensure that Marketing Office, Models units and RFO's units are properly maintained.

Ensure that all service requests are recorded and communicated appropriately to maintenance provider.

Customer Services

Process the turnover of Housing units to buyers /owners.

Deal with resident concerns and requests on timely basis to ensure resident satisfaction with management.

Develop and/or implement resident retention programs (i.e. community activity, resident functions, monthly newsletters, etc.).

Ensure distribution of all company or community-issued notices (ei., bad weather, emergency, holiday etc.).

Financial

Maintain accurate records of all community transactions and submit on timely basis (ie., association dues billing and collection, delinquency reports, move In and Out, rental of amenities, etc.).

Prepare annual budget and income projections (Operating Expenses and Special Assessment).

Ensure that all rents and late fees/check charges are collected, posted and deposited in a timely manner.

Provide constant vendor/contractor communications concerning scheduling, billing, vendor relations and certificates of insurance.

• Provide constant vendor/contractor communications concerning scheduling, billing, vendor relations and certificates of insurance.
  
  
  

Security and Safety

• Implement the security and safety procedure and policy of the subdivision project.
• Learn and ensure compliance with all company, LGU's, safety rules.
• Ensure that unsafe conditions are corrected in a timely manner.
  
  
  

Pollution Control

• Act as a Pollution Control officer by engaging in environmental protections and compliance
• Assess and establish applicable legal requirements of the companys environmental compliance that was set by the law.
• Ensure that environmental regulations are being implemented in all developments and constructions
  
  
  

Project Development

• Process the application of utilities to Utility provider (Meralco, Water, Telephone, etc}.
• Coordinates with Project Development Group for the completion of subdivision project as required by HLURB and LGU's.
• Enhance the market value of property and generate income.
  
  
  

Administrative

• Prepare and Implement procedures and systems within company guidelines to erasure orderly and efficient workflow. (HOA By-Laws, Deed of Restriction, etc).
• Ensure all administrative paperwork is accurate, complete and submitted on a timely basis.
• Create reports. minutes, agendas and other documents when needed
• Process room reservation for residents' personal use
• Produce complete filing system for all records, documents and minutes
  
  
  

QUALIFICATIONS:

• Engineering graduate preferably Civil
• Licensed Engineer
• With at least 2-4-year experience in related track
• Has experience in Property Management or Subdivision Administration
• With driver licensed
• Pollution Control Officer is a plus
• Willing to work in Filinvest Land Inc. Davao City