Specialist - Project/Programme Execution

JLL


Date: 2 weeks ago
City: Remote
Contract type: Full time
Remote
Roles and Responsibilities

Technology

  • Arrange access and provide training / onboarding to new Project Managers in how to use JLL technology such as the JLL Project Management Information System and any relevant Client technology systems
  • Undertake refresher or other ad hoc training as required
  • Extract data and prepare standard reporting (using reporting functionality within JLL’s Project Management Information System)
  • Ongoing administration of technology systems (access, troubleshooting, refresher / manage training in new features, monitor project closeout)
  • Where included in role, use Client technology systems to capture data / undertake key deliverables

Data Quality

  • Monitor / report on technology usage / adoption
  • Monitor and Report on data quality in PDS / Client Systems
  • Liaise with PDS delivery teams to identify and monitor the correction of data quality errors

Process & Procedures

  • Undertake technical onboarding of PDS delivery teams in Client specific process, eg: invoice submission and approval, key project deliverables / templates, approval stage gates etc)
  • Review project specific deliverables (documentation etc) prepared by Project Management teams and monitor compliance with Client process, templates etc
  • Undertake Account specific health check (documents saved in correct locations etc, Mandatory Deliverables available, data quality achieved etc)
  • Manage centralised document control activities (PMO Centre of Excellence up to date including centralised templates, Guidance notes, lessons learnt etc)

Reporting

  • Manage on-account trackers for project approvals, PO's & Contracts, lessons learnt, etc
  • Collate information as directed to support Account funding requests / business approval
  • Prepare regular / ad hoc reporting as directed by PMO Lead
  • Prepare meeting record / minutes (as directed)

Finance

  • Contribute to on-account finance activities (and interface where required with Client Finance system) as directed (Reviewing invoices for accuracy before submission, track invoice status etc)

Data analysis and Management

  • Review and assist in tracking projects against Account / Project KPI's including
    • Budget / Programme Compliance
    • Satisfaction Surveys / Medallia
    • Risk Reporting
    • Assist in project Benchmarking
Communications

  • Support communication activities within Account

Core technical skills

  • Familiar with using collaboration tools such as project management information systems, Microsoft teams, and cloud-based document management systems to achieve effective communication and coordination across different locations.
  • Strong skills in organising and managing documents, including version control, document naming conventions, file sharing, and archiving to ensure efficient document workflows and retrieval.
  • Experience in data entry and data analysis using spreadsheet software like Microsoft Excel to assist in data collation, tracking, and reporting activities.

Soft Skills:

  • Clear and effective verbal and written communication skills.
  • Demonstrate proactivity in delivering the role.
  • Strong time management and ability to multitask - prioritizing tasks, manage deadlines for reporting, and handle multiple assignments concurrently.
  • Detail orientated to accurately handle data, maintain document consistency, and ensuring overall accuracy of administrative tasks.
  • Adaptability and Flexibility to changes in work priorities.
  • Strong problem-solving skills to identify and resolve challenges / roadblocks
  • Ability to work well as part of a virtual team, collaborating with individuals from varied backgrounds and locations, to facilitate effective cross-cultural communication across Asia

How to apply

To apply for this job you need to authorize on our website. If you don't have an account yet, please register.

Post a resume

Similar jobs

Technical Support Lead (Virtual Desktop)

Pearson, Remote
4 days ago
At Pearson, we’re committed to a world that’s always learning and to our talented team who makes it all possible. From bringing lectures vividly to life to turning textbooks into laptop lessons, we are always reexamining the way people learn best, whether it’s one child in our own backyard or an education community across the globe. We are bold thinkers...

Full-Stack Developer (WordPress + PHP)

Remote Staff, Remote
4 days ago
JO 15233 | Full-Stack Developer (WordPress + PHP) for Digital AgencyJob Type: Full-Time (40 hours/week)Working Hours: 7:00 AM to 4:00 PM Philippine Standard Time | 9:00 AM to 6:00 PM Sydney Time (Mon-Fri)Why choose Remote Staff?100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.15+ years in the remote work industry. We’ve helped more than...

Customer Service Representative (CSR) with Joining Bonus | Cebu Site

Cognizant, Remote
5 days ago
Embrace a global career with Cognizant - a leading organization catering to diverse industries worldwide. Our practice areas and supportive functions offer a vast array of opportunities for your talents. With a team of over 270,000 skilled associates, we are committed to Solving client issues and empowering them in the digital era. And that's not all - we have great...