SME- Executive Assistant

JLL


Date: 10 hours ago
City: Taguig
Contract type: Full time
  • Provide Senior-Level Executive administrative support
  • Schedule and manage calendars and travel arrangements across varying time zones including flight bookings, accommodations, securing ground transportation, and visa/permit requirements (if required)
  • Draft and prepare Executive-Level correspondence including emails, presentations, reports, and any other miscellaneous correspondence on behalf of the Executive team
  • Coordinate and prepare materials for meetings, such as agendas, minutes, and presentations, and ensure smooth logistics for internal and external meetings
  • Manage and reconcile expenses, including creating expense reports, tracking receipts, and submitting expense reports for reimbursement
  • Assist in planning and coordinating corporate events, conferences, retreats, and other special occasions
  • Conduct research, gather data, and prepare executive-level reports, documentation, and presentations
  • Organise and maintain documents and files ensuring easy access and retrieval of information
  • Assist with various special projects and assignments to support the Executive’s business objectives
  • Collaborate closely with the wider EA network globally and cover colleagues in the event of absence/workload challenges
  • Develop and maintain effective working relationships with internal stakeholders (colleagues) and external stakeholders (clients)
  • Adhoc duties but not limited to (i.e. arranging IT support, arranging signing of key documentation, assisting new joiners etc.)
  • Safeguard confidential information and maintain strict confidentiality in handling sensitive matters
  • Be adaptable to changing priorities, urgencies, and last-minute requests while maintaining composure and professionalism
  • TBD
  • Bachelor’s degree or equivalent experience strongly preferred
  • At least 2-3 years of executive assistant experience supporting high-level executives (In-Country / Regional / Global).
  • Proven ability to handle confidential information discreetly in a diplomatic manner
  • Unflappable, flexible, and can overcome a learning curve quickly
  • Extremely strong communication skills on multiple platforms and mediums

(email, text, in person, video calls, etc.)

  • Excellent presentation skills with familiarity in PowerPoint, InDesign, and/or Smartsheet an advantage
  • Tech savvy and familiar working in the Microsoft Office suite, Adobe Acrobat and/or Bluebeam, WebEx, Zoom, etc.
  • Ability to work across multiple time zones
  • The individual must be highly organised, flexible and able to clearly prioritise their duties and work on their own initiative. Must possess strong communication skills (both verbal and written) and the ability to work under pressure.

Previous experience of working in a busy environment is essential as is the ability to provide a high level of service to, and establish rapport with, clients and JLL colleagues. A self-motivated individual, able to demonstrate reliability, flexibility and initiative.

How to apply

To apply for this job you need to authorize on our website. If you don't have an account yet, please register.

Post a resume

Similar jobs

Accounts Payable Associate (EU)

foodpanda, Taguig
12 hours ago
foodpanda is part of the Delivery Hero Group, the world’s pioneering local delivery platform, our mission is to deliver an amazing experience—fast, easy, and to your door. We operate in over 70+ countries worldwide. Headquartered in Berlin, Germany. Delivery Hero has been listed on the Frankfurt Stock Exchange since 2017 and is part of the MDAX stock market index.Job DescriptionWe...

Treasury & AR/AP Analyst

General Motors, Taguig
12 hours ago
Job DescriptionSponsorship: GM DOES NOT PROVIDE IMMIGRATION-RELATED SPONSORSHIP FOR THIS ROLE.  DO NOT APPLY FOR THIS ROLE IF YOU WILL NEED GM IMMIGRATION SPONSORSHIP (e.g., H-1B, TN, STEM OPT, etc.) NOW OR IN THE FUTURE.Work Arrangement: This role is categorized as hybrid on day shift, 10:00 AM to 7:00 PM. This means the successful candidate is expected to report to...

R2R Sr. Specialist

AECOM, Taguig
1 day ago
Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for...