Site Administrative Assistant

The Site Administrative Assistant will play a key role in delivering general administrative and clerical assistance to maintain the smooth functioning of the Executive Office.

This role is required to report on-site in Camelray Industrial Park II, Calamba, Laguna.

Job Purpose

The Site Administrative Assistant will play a key role in delivering general administrative and clerical assistance to maintain the smooth functioning of the Executive Office.

Key Accountabilities

• Aids in overseeing the daily operations of the executive department, focusing on administrative and clerical duties, including but not limited to filing, data entry, photocopying, and other similar tasks.
• Interacts with visitors, guests, and clients. Assists in organizing visitors' itineraries, meeting spaces, shuttle services, and their lodging during their time at the facility.
• Manages end to end travel requirements of Leadership Team and TCP travellers (visa, flight booking, hotel arrangement, transfers, travel allowance, travel orientation, travel reports) to ensure smooth flight and successful business trip.
• Assists in organizing venues for executive meetings and events, prepares agenda, presentation materials and room reservations. Ensure that all the materials needed are well-prepared.
• Manages the corporate card requisition/cancellation, issuance, safekeeping, credit limit monitoring to ensure sufficient balance at the time of use; and that corporate card holders strictly abide with the Asurion policy on the use of corporate cards.
• Processes online systems for departmental requisitions and budget tracking (PMR, Concur, etc.).
• Acts as the liaison officer for the department. Supports in processing and distribution of incoming correspondence and coordinates with various business units.
• Facilitates inventory of office supplies, pantry consumables and coordination with third party vendors.
• Performs other tasks that may be assigned by his/her immediate superior.
  
  

Qualifications

Education: College graduate of any course.

Experience

Experiences, Skillsets & Personal Competencies

• Preferably with at least 2-3 years’ experience in an administrative role or equivalent.
  
  

COMPETENCIES

Core Competencies

• Asurion Core Values
• High level of integrity, professionalism and ability to maintain confidentiality
  
  

Technical

• Proficient in Microsoft Office (Word, Excel, PowerPoint, etc.)
• Strong organizational and time management with high attention to details
• Ability to manage multiple tasks and prioritize effectively
• Excellent organizational and interpersonal skills
• Strong written and verbal communication skills
  
  

About Asurion:

Asurion helps people protect, connect and enjoy the latest tech – to make life a little easier. Every day our 19,000 experts help nearly 300 million people around the world solve the most common and uncommon tech issues. With just a call, tap, click, or visit, Asurion can provide a next day replacement of your smartphone, help you stream your favourite show, manage your smart home or simply connect with no buffering, bumps or bewilderment. Helping you stay connected and getting the most from the tech you love is our top priority... no matter what device you have or where you purchased it. Learn more at Asurion.com.