Senior Payroll Associate

Job Summary

The Payroll Specialist is responsible for the accurate and timely processing of end-to-end payroll for employees in the Philippines. This role requires in-depth knowledge of statutory and regulatory requirements in the Philippines’ jurisdictions, including government-mandated benefits, loans, and year-end reconciliation. The ideal candidate will ensure compliance with all relevant laws and company policies, maintain data privacy and provide exceptional support to employees regarding payroll matters.

Key Responsibilities

Philippines

• Process end-to-end payroll for Philippine ensuring accuracy and compliance with local regulations.
• Administer government-mandated benefits and deductions for the Philippines, including SSS (Social Security System), HDMF (Pag-IBIG Fund), PhilHealth, and BIR (Bureau of Internal Revenue) requirements.
• Manage SSS loan and HDMF loan applications, deductions, and remittances, including MP2 (Modified Pag-IBIG II) contributions.
• Knowledgeable in SSS Maternity Benefit and Sickness Benefit Computation
• Knowledgeable in tax annualization and preparation of statutory reports such as the BIR Alphalist, BIR 1601C, BIR 2316, BIR 1604-E in compliance with Philippine tax regulations.
• Ensure timely and accurate remittance of payroll taxes, social security, and other statutory contributions.
• Preparation of final pay and year-end tax reconciliation
• Participate in statutory audits and ensure audit readiness for payroll-related matters
  
  

Compliance & Reporting

• Maintain up-to-date knowledge of payroll laws and regulations in the Philippines, and implement changes as required.
• Ensure compliance with payroll related data privacy and security requirements in both countries
• Reconcile payroll accounts and resolve discrepancies in a timely manner.
• Respond to employee inquiries regarding payroll, benefits, and deductions.
• Coordinate with HR, external vendors, and other stakeholders to ensure seamless payroll operations.
• Prepare payroll-related reports and analytics for management as needed.
• Support cross-border payroll coordination and multi-country payroll platform operations as required
• Identify and implement process improvements in payroll operations to enhance efficiency and compliance
  
  

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• At least 3 years of experience in payroll processing, with hands-on experience in both Philippine and Malaysian payroll
• Strong knowledge of Philippine payroll processes, including SSS, HDMF, PhilHealth, BIR, SSS loans, HDMF loans, MP2, and Alphalist.
• Familiar with eFPS, eBIRForms, My.SSS, Pag-IBIG Virtual, and Philhealth portals
• Proficient in payroll software and Microsoft Office applications.
• Basic accounting knowledge, including GL reconciliation and payroll journal entries
• Excellent attention to detail, organizational, and analytical skills.
• Strong communication and interpersonal skills.
• Ability to handle confidential information with integrity and discretion.
  
  

Preferred

• Certification in payroll (e.g., Certified Payroll Professional, Payroll Specialist Certification) is an advantage.
• Experience working with multinational companies or global payroll providers.
• Knowledgeable in other payroll countries
• Demonstrated ability to identify and implement process improvements in payroll operations