Senior Executive Assistant (EGGS)

RippedBoxStation


Date: 1 day ago
City: Remote
Contract type: Full time
Remote
Position: Senior Executive Assistant

Number of hours: 40 hours/week

Responsibilities:

  • Manage and optimize executive calendars, including scheduling across time zones
  • Screen, prioritize, and respond to emails and messages on behalf of the executive
  • Draft, edit, and proofread correspondence, presentations, and reports
  • Coordinate virtual meetings, prepare agendas, take notes, and track follow-ups
  • Book and manage domestic and international travel, accommodations, and itineraries
  • Handle confidential documents and information with professionalism and discretion
  • Oversee and follow up on projects, deadlines, and deliverables
  • Serve as a liaison between the executive and internal/external stakeholders
  • Conduct light research, prepare summaries, and support strategic planning
  • Assist with personal and professional administrative tasks as needed


Requirements:

  • 7+ years of executive-level administrative experience, with at least 3 years in a virtual/remote capacity
  • Previous experience supporting a foreign C-level executive, preferably based in the United States
  • Assertive and proactive in taking ownership of tasks to reduce the executive's workload and optimize their schedule
  • Strong command of email, calendar, and workflow management tools (e.g., Google Workspace, Microsoft 365, Slack, Zoom, Notion, Asana)
  • Excellent written and verbal communication skills
  • Proven ability to work independently, take initiative, and manage multiple priorities
  • Impeccable attention to detail, discretion, and judgment
  • Strong time management, problem-solving, and organizational skills
  • Tech-savvy and comfortable learning new systems or software quickly
  • Flexible availability during core business hours (with occasional off-hours requests)

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