Sales Administrator

Job Category: Sales

Job Location: Mabalacat/Angeles, Pampanga

You are one step closer to your dream job! If you are a Sales Administrator looking for a new career opportunity, then this job might be the right fit for you! Join our UK-based team of professionals today!

Why you will love working with this Client?

This client is a company in UK that provides erosion geosynthetic products and high-quality of films, fabrics and textiles to construction industry. Being in this industry for many years have grown their company and they are now building a team in the Philippines.

Location / Shift

Mabalacat/Angeles Office, Mid Shift

NOTE: You must be willing to work in the office in the above office location to apply for this position

Job Description

We are seeking a highly organized and detail-oriented General Sales Administrator to join our team. This role involves supporting the sales and administrative functions of the business, ensuring smooth daily operations, and maintaining excellent communication with clients, suppliers, and internal teams.

The ideal candidate will be proficient in using business tools such as Xero, SharePoint, Pipedrive, Asana, and Google Drive. They must be able to handle multiple tasks efficiently, provide exceptional administrative support, and demonstrate strong organizational skills.

Key Responsibilities

Sales Support:

• Prepare and send quotes to clients.
• Obtain and compare supplier pricing for quotes and proposals.
• Process incoming calls and handle sales inquiries effectively.
• Monitor and respond to emails in the Sales, Admin, and Enquiries inboxes.
• Manage and organize the Gordon inbox, prioritizing urgent tasks.
• Process and manage orders, ensuring accurate and timely delivery.
  
  

Financial Administration

• Approve invoices and ensure they match supplier agreements.
• Generate and send customer invoices in a timely manner.
• Upload invoices into the Xero accounting system.
• Monitor and handle credit control tasks, including follow-ups on overdue payments.
• Prepare and send supplier purchase orders (POs) as required.
  
  

Logistics & Coordination

• Book transport and logistics for customer orders and supplier shipments.
• Coordinate schedules to ensure timely delivery of goods.
  
  

Office Administration

• Maintain and organize files and records using SharePoint and Google Drive.
• Track and manage tasks and workflows via Asana.
• Provide general administrative support to the sales team and management.
  
  

Qualifications

Experience

• Minimum 2 years’ experience in a similar administrative or sales support role.
  
  

Technical Skills

• Proficient in Xero, SharePoint, Pipedrive, Asana, and Google Drive (or similar tools).
• Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook).
  
  

Personal Attributes

• Excellent organizational and multitasking skills.
• Strong attention to detail and ability to meet deadlines.
• Effective communicator with good written and verbal skills.
• Problem-solving mindset and ability to work independently.
• Positive and team-oriented attitude.
  
  

Other Requirements

• Ability to manage confidential information responsibly.
• Experience working in credit control and order processing is a plus.
• Knowledge of basic accounting principles and invoice processing preferred.
  
  

Non-negotiable Skills & Requirements (Technical Skills)

• Proficient in Xero, SharePoint, Pipedrive, Asana, and Google Drive (or similar tools).
• Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook).
  
  

Why join optiBPO?

optiBPO is an exciting workplace where you will be surrounded by smart, talented, and motivated professionals that supports clients across Australia, New Zealand, United States, Canada, United Kingdom, and Europe. optiBPO helps clients in planning, building, and managing dedicated offshoring teams in the Philippines.

Enjoy great perks and benefits such as in-house medical team and HMO coverage. We maintain a healthy workplace that promotes collaboration, creativity, and teamwork. It is important for us to help you advance your career by elevating growth strategies and learning opportunities throughout your career journey with us.