Rostering and Bookkeeping Admin Associate

Join the Team That’s Changing the Game – Smartsourcing’s 4-Time Best Company to Work For

Hi! We’re Smartsourcing, and we’re looking for a Rostering and Bookkeeping Admin Associate to join the crew full-time, on-site. This is your chance to experience a work culture where growth, innovation, and authenticity are not just buzzwords—they’re how we do things every day.

Where? Crown 7 Business Centre, Pope John Paul II Ave, Cebu City, Cebu/ JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu

Key Responsibilities

• Craft and manage staff rosters, ensuring adherence to policies, cost-effectiveness, and fairness.
• Oversee payroll operations, including accurate data entry, timesheet approval, and adjustments.
• Maintain accurate financial records, including accounts payable/receivable, payroll, and general ledger.
• Reconcile accounts and ensure the accuracy of financial data.
• Provide administrative support across various functions, including report generation, correspondence, and compliance checks.
• Handle expense reports, employee reimbursements, and petty cash management.
• Follow up on outstanding invoices and ensure timely payments.
• Manage data entry, filing, and document organization.
• Support HR functions and contribute to projects aimed at improving operations.
• Foster a supportive and cooperative team atmosphere.

Must-Have Qualifications

• A background in tertiary education or substantial experience in administration or caregiving environments.
• Fluent and clear English, both verbal and written.
• Exceptional interpersonal skills, with a flair for building strong professional relationships.
• Initiative, independence, and a quick learning curve.
• Proficiency in MS Office, XERO, and sophisticated software systems (e.g., Caremaster or similar).
• Strong attention to detail, organizational skills, and time management.
• Ability to handle dense workloads in a dynamic environment.
• Experience with rostering, payroll, or financial administration is a plus.

Bonus Points for

• Speak fluent Excel (or are willing to learn).
• Have a favourite productivity hack (we’re always looking for new ones).

Step Into the Smartsourcing Experience

Smartsourcing was created with one mission: to change lives. We’re here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fourth year running, we’ve been recognized as one of HR Asia’s Best Companies to Work For. This award isn’t just a title—it’s a testament to our commitment to making Smartsourcing an incredible place to build a career.

Why You’ll Love Working Here

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That’s why we’re all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here’s just a glimpse of what we offer:

• Fixed weekends off
• 5-day Christmas Leave
• HMO coverage for you and your dependent/s from Day 1 of employment
• Group life insurance from Day 1 of employment
• Free lunch + soft breakfast every day
• Free coffee every day (latte, americano, or cappuccino) made by our in-house barista
• For the night shifters, additional NIGHT DIFF + COLA
• Sports wellness clubs including hiking and free-diving
• Subsidised gym membership at Anytime Fitness
• Engagement bonuses
• Over-the-top monthly, quarterly, and annual performance bonuses
• Exclusive discounts in selected restaurants and merchants
• Themed BFFs, monthly knockoffs, summer parties
• Community give-back programs and personal development workshops
• And so much more!