Recruitment Assistant

Join Our Team as a Recruitment Assistant

At TalentPop, we’re passionate about connecting exceptional people with the right opportunities—and our team is growing fast. We’re looking for a proactive and detail-oriented Recruitment Assistant to support our Recruitment Managers and help ensure a seamless experience for both clients and candidates.

What You’ll Do

• Provide dependable administrative and clerical support to the Recruitment Team.
• Manage candidate communications, emails, and schedules throughout the hiring process.
• Assist in preparing offer letters, onboarding documents, and other recruitment-related materials.
• Maintain accurate records, perform data entry, and manage virtual documents.
• Support the creation and improvement of recruitment processes, SOPs, and resources.
• Post job ads and prepare client- and candidate-related documents.
• Perform various administrative tasks to keep recruitment operations running smoothly.
  
  

What We’re Looking For

• 1+ year of experience as a Virtual Assistant, Executive Assistant, Administrative Assistant, or in recruitment support.
• Proficiency in Google Workspace (Sheets, Docs, Forms, Slides).
• Highly organized, detail-oriented, and dependable.
• Strong written and verbal communication skills.
• Ability to work independently while being a collaborative team player.
• Resourceful, proactive, and adaptable in handling multiple tasks.
• Positive, passionate, and eager to grow with us.
• (Bonus) Experience with HubSpot, Calendly, PandaDoc, Excel, or recruitment tools.
  
  

Role Requirements

• Reliable internet connection (at least 20 Mbps upload and download) and a backup ISP.
• Reliable working PC (Intel i5 or equivalent).
• Comfortable using Zoom, Slack, phone, and email.
• Availability during US PST hours:
• 9 AM – 6 PM PST (12 AM – 9 AM PH) or
• 10 AM – 7 PM PST (1 AM – 10 AM PH)
  

Compensation & Perks

• Competitive pay with Performance & Recognition Bonuses.
• Holiday Bonus and paid leaves (PTO, Sick Leave, Holiday Leave).
• HMO coverage or a monthly health stipend.
• A supportive, collaborative team that celebrates growth and success.
  
  

At TalentPop, we don’t just fill roles—we help people build meaningful careers. If you’re ready to grow with a dynamic team and make an impact in recruitment, we’d love to meet you.