Recruitment and Onboarding Specialist

Quantrics Enterprises Inc.


Date: 1 day ago
City: Taytay
Contract type: Contractor
Overview

The Recruitment and Onboarding Specialist plays a critical role in ensuring a seamless and efficient onboarding experience for newly hired IT/Technical employees. Reporting to the Sr. Manager, IT and Technical Recruitment, this role serves as a central point of contact for candidates, hiring managers, and internal stakeholders throughout the onboarding journey. The ideal candidate is highly organized, detail-oriented, and committed to delivering exceptional candidate and stakeholder experiences.

Responsibilities

SPECIFIC DUTIES AND RESPONSIBILITIES

Recruitment Operations & Onboarding Coordination

  • Screen and assess candidates for Development/IT positions.
  • Manage job postings across the company website, recruitment portals, and other digital platforms.
  • Supervise and administer technical testing as part of the recruitment process.
  • Evaluate candidates' technical competencies against job descriptions and test results.
  • Serve as the primary point of contact for newly hired IT/Technical employees from offer acceptance through the first day of employment.
  • Manage and execute all pre-boarding and onboarding logistics including document collection, systems access, equipment handoff, and internal notifications.
  • Craft and send onboarding communications covering company information, schedules, expectations, and reminders.
  • Ensure new hire data is accurately captured, and all onboarding steps are completed in a timely and compliant manner.

Stakeholder Engagement & Process Improvement

  • Partner closely with IT, HR, Facilities, and business units to align onboarding workflows and timelines.
  • Act as a subject matter expert on onboarding processes and systems, driving continuous improvement initiatives.
  • Proactively address onboarding concerns from candidates and stakeholders, providing resolution with professionalism and care.
  • Support recruitment initiatives and contribute to projects as needed to enhance the end-to-end hiring experience.
  • Identify bottlenecks in onboarding processes and recommend improvements for increased efficiency and candidate experience.

Reporting & Compliance

  • Prepare and send daily/weekly onboarding status reports to the Tech Recruitment team and leadership.
  • Maintain and update onboarding trackers, checklists, and other relevant documents.
  • Monitor onboarding metrics and ensure compliance with internal policies and data confidentiality standards.
  • Collaborate with recruiters to ensure smooth handoff from candidate selection to onboarding phase.
  • Perform additional ad hoc tasks and administrative duties as assigned.

COMPETENCIES

  • Organization & Attention to Detail: Ability to manage multiple onboarding workflows simultaneously while ensuring accuracy and timeliness.
  • Stakeholder Management: Skilled in communicating with and coordinating across multiple departments and levels of leadership.
  • Communication Skills: Strong written and verbal communication; ability to craft professional emails and documents.
  • Process Orientation: Keen understanding of recruitment workflows and how to streamline and improve them.
  • Analytical Thinking: Ability to track and interpret onboarding data to identify trends and areas of opportunity.
  • Adaptability: Thrives in a fast-paced, startup-like environment with shifting priorities and varied schedules.

Qualifications

Educational Qualification/s

  • Bachelor’s degree in HR, Psychology, or equivalent

Professional Qualification/s

  • Minimum of 1 year relevant working experience
  • Recent graduates are encouraged to apply.

Work Conditions

  • Hybrid Schedule – Required to work in the office 3 to 4 times per week
  • Contract: 3 months to start, with the potential to go full-time

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