Recruitment Administrative Assistant

Job Title: Recruitment Administrative Assistant

About The Job

TalentPop supports 700+ E-commerce brands by connecting them with high-quality talent across the globe. As hiring demand continues to scale, our recruitment team relies on strong administrative and sourcing support to keep applications flowing smoothly and accurately.

As a Recruitment Administrative Assistant, you will support the day-to-day operations of our recruitment function by managing job postings, monitoring application volume, and ensuring candidate information is tracked and organized correctly. This role is operational, detail-focused, and essential to maintaining an efficient and reliable recruiting pipeline.

Note: This role is referred to internally at TalentPop as Sourcing Specialist.

Responsibilities

• Create, update, and maintain job postings across job boards, the company website, and social platforms
• Review job descriptions to ensure accuracy, clarity, and alignment with hiring needs
• Track incoming applications and sourcing activity using HubSpot dashboards and LinkedIn Recruiter
• Process, tag, and categorize applications accurately and within expected timelines
• Monitor weekly application volume across open roles and flag gaps in candidate flow
• Review application data and sourcing trends to support recruitment planning
• Coordinate with Internal Recruitment Specialists, Department Managers, and the Director of Recruitment on hiring priorities
• Provide regular updates on application volume, sourcing output, and candidate quality
• Support ongoing improvements to recruitment workflows and sourcing processes
  
  

Requirements

• Minimum 1 year experience as a Virtual Assistant, Administrative Assistant, or Executive Assistant OR minimum 1 year experience in a recruitment support or recruitment administrator role with job posting responsibilities
• Recruitment experience is preferred but not required
• Experience with HubSpot, LinkedIn, Excel, and or Google Workspace is a plus
• Strong organizational skills with attention to detail
• Comfortable communicating via Zoom, Slack, and Email
• Willing to work Tuesday to Saturday, Philippine Time, full time
  
  

Qualities And Skills

• Strong written and verbal communication skills
• Highly organized and detail-oriented
• Comfortable managing repetitive, process-driven tasks
• Able to work independently in a remote environment
• Reliable, consistent, and accountable
• Receptive to feedback and process improvements
  
  

Technical Requirements

Internet Requirements

• DSL, Cable, or Fiber internet connection with LAN connection required
• Minimum speed of 20 Mbps
• Backup internet connection of at least 5 Mbps
  
  

Hardware Requirements

• Desktop or laptop with at least Intel Core i5 or Ryzen 5 and 8GB RAM or equivalent
• Desktop or laptop only, tablets and smartphones are not permitted
  
  

Power Requirements

• Reliable primary power source with minimal outages
• Backup power source recommended
• Backup work location required during power interruptions
  
  

Perks And Benefits

• Paid Time Off
• Health Insurance and Dental Coverage
• Permanent, full-time work from home setup
  
  

How To Apply

To apply, copy and paste the following link into your web browser:

https://forms.gle/7SAqed1w1p3wTPgr6