Receptionist

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

Our People & Places Solutions business – reinforces our drive to improve the lives of people everywhere and epitomises the "why" of what we do – the tremendous positive impact and value our solutions bring to our communities and society as a whole. From facilities delivering life-saving therapies and ensuring clean water to enabling the connection of people through all modes of transportation and providing access to technology – we're integrating a multitude of these solution elements to build the smart environments of tomorrow.

We are looking for a Receptionist who is highly organized and approachable professional with a strong background in front desk operations, visitor management, and office administration. The Receptionist plays a vital role in creating a professional and welcoming environment for all visitors and employees. As the first point of contact for guests and callers, this position ensures smooth front desk operations while supporting a range of administrative, logistical, and facility-related functions.

Responsibilities

• Answer and appropriately direct incoming calls with professionalism and efficiency.
• Manage guest and visitor sign-in/out logs and oversee the issuance and return of access badges.
• Assist with building or suite access control to maintain a safe, healthy, and secure office environment.
• Prepare gate passes for deliveries and pull-outs.
• Manage conference room bookings, resolve scheduling conflicts, and post updated schedules as needed.
• Assist with meeting setups, including arranging food and equipment when required.
• Maintain and update local contact lists as appropriate.
• Monitor and manage supply inventories, including procurement and payment processing.
• Prepare and issue employee ID and proximity cards.
• Receive and manage the return of IT equipment, ID, and access cards from departing employees.
• Manage petty cash for minor facility-related expenses.
• Support the facilities team and general office operations with additional tasks as needed
  
  
  

Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.

Here's what you'll need

• Bachelor’s degree or equivalent work experience in Office Administration, Business Management, or a related field.
• Minimum 2 years in a front desk, administrative, or facilities support role.
• Strong communication and interpersonal skills, Proficient in Microsoft Office Suite and office equipment, Excellent organizational and multitasking abilities, Basic knowledge of access control and visitor management systems
  
  
  

Additional Note

Role is office-based / onsite.

Jacobs. A world where you can.

From our inclusive employee networks, to our positive mental health champions – we’re committed to driving a culture of caring where you can be you. Joining Jacobs not only connects you locally but globally - and together, our diverse perspectives and unique backgrounds power our collective strength. We collaborate and share! By supporting one another, we all succeed.

With safety and flexibility always top of mind, we’ve gone beyond traditional ways of working so you have the support, means and space to maximise your potential. You’ll uncover flexible working arrangements, benefits and opportunities to do good too – from participating in our global giving and volunteering program, to exploring new and inventive ways to help our clients make the world a better place. No matter what drives you, you’ll discover how you can cultivate, nurture and achieve your goals – all at a single global company.

Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow.   

Please note If you are being represented by a recruitment agency you will not be considered, to be considered you will need to apply directly to Jacobs. #ASIAID #PHREC