RCI: Administrative Supervisor

Job Objective / Purpose

The Administrative Supervisor provides oversight of daily administrative operations and also serves as a key support resource to the Senior Leadership Team. This role combines traditional office supervision with high-level Executive Assistant responsibilities such as calendar management, preparation of executive reports, coordination of leadership meetings, and handling confidential matters. The role ensures seamless support across teams and maintains a professional, efficient, and well-organized work environment.

Duties And Responsibilities

Administrative Supervision

• Supervise and guide a team of administrative personnel, including clerks, housekeeping, and office aides (security, messengers)
• Monitor day-to-day admin operations and ensure all support services are delivered promptly and efficiently
• Manage office supplies, equipment, maintenance requests, and coordination with vendors
• Ensure proper documentation and filing systems (digital and physical) are in place and regularly updated
• Monitor compliance with company policies and administrative protocols
• Recommend and implement process improvements for office efficiency
• Assist in internal audits, admin budgeting, and procurement coordination
  
  

Executive Support / EA Functions

• Help manage calendars, meeting schedules, and appointments for the Senior Leadership Team
• Prepare meeting agendas, minutes, presentation decks, and confidential reports
• Arrange travel bookings, accommodations, and itineraries for senior leaders
• Support planning and coordination of leadership meetings, workshops, and corporate events
• Maintain confidentiality of sensitive company and personnel information
  
  

Cross-Functional Coordination

• Liaise with other departments for administrative, reporting, and operational needs
• Act as a point person for leadership-related requests from internal and external stakeholders
• Provide support in project tracking, milestone monitoring, and special assignments
• Lead coordination of emergency response or business continuity plans for the admin unit
• Serve as the key contact for executive guests, external consultants, or board members when needed
  
  

Background And Qualifications

• Bachelor’s degree in Business Administration, Office Management, Public Administration, Human Resources, or related field
• Minimum of 4–5 years of progressive experience in office administration, with at least 2 years in a supervisory and/or executive assistant role
• Proven experience supporting senior executives or leadership teams effectively
• Strong leadership skills with the ability to motivate and manage administrative staff
• Excellent organizational, planning, and multitasking skills
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and calendar management tools (e.g., Google Calendar, Microsoft Outlook)
• Strong written and verbal communication skills in English and Filipino, including professional business correspondence
• Detail-oriented with excellent problem-solving and decision-making abilities
• Ability to work independently with minimal supervision and prioritize competing tasks
• Skilled in event planning, meeting coordination, and travel management
  
  

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Pursuant to the Data Privacy Act of 2012 (R.A. 10173), its Implementing Rules and Regulations, and other issuances of the National Privacy Commission, the RelianceCare Inc., OR it’s subsidiary or affiliate, such as ActiveOne Health, Inc., and Health Delivery Systems, Inc. (also doing business under the name and style of “Flexicare Benefit Solutions and Healthfirst Clinic”), whichever is applicable to this form, ("It" or "the Company", for brevity) commits to protect and keep the confidentiality, integrity, and availability of all personal data provided. It will only use personal information to process job applications. Any questions regarding the Company's privacy notice shall be coursed through Its Data Protection Officer at the following and applicable email addresses: RCI - [email protected], ActiveOne - [email protected], or HDSI - [email protected]

I have read and understood the above Notice and hereby give my consent to collect and process my personal data.*