Purchasing Coordinator

Our US Client is part of the health and wellness industry, focusing on the intimate care and personal wellness sector. It designs, manufactures, and distributes a wide range of body-safe intimacy products that emphasize innovation, quality, and inclusivity. The company supplies to health and wellness retailers, specialty shops, and international distributors, and is also involved in global sourcing and importing to support its diverse product lines.

The Purchasing Coordinator is primarily responsible for maintaining detailed purchase order records, managing vendor relationships, and supporting the development and implementation of purchasing strategies. This role involves close coordination with engineering, operations, marketing, sales, and quality teams to align supply needs with commodity requirements. Reporting to the supply chain manager, the coordinator must demonstrate strong business acumen, a solid understanding of the buying and importing process, and effective communication skills across departments to ensure smooth supply chain operations.

This is a full-time role, on a US shift and on a Work From Home set-up.

If you have the right skill set, this may be your opportunity to enter this fast-growing organization.

Duties And Responsibilities

• Creating purchasing orders and procuring company goods and services based on an approved budget.
• Manage and maintain a database of invoices, quote requests, vendor/supplier contracts, and updating it as needed.
• Reviewing all purchase-related documents for errors before it is sent to the accounting department.
• Tracking and maintaining the status of orders and reporting any delivery issues to affected supervisors.
• Analyze purchasing cycle to identify opportunities to drive operational efficiencies and holistic cost reductions
• Responding to emergency requests and expediting orders as needed.
• Adjust orders to optimize shipments
• Coordinate inbound logistics of products, documents, Duty, and delivery.
• The purchasing coordinator supports Supplier Relationship Management and will facilitate and lead supplier commodity reviews for strategic suppliers, while being responsible for continuity of supply including actively monitoring and mitigating supplier capacity and risk
• One of the key parts of this role is to identify and engage with the engineering, operations, marketing, sales and quality team to understand commodity requirements and ensure the supply base is aligned.
• Understands commodities for supply chain operations, specifically finished goods and material and reports to the supply chain manager in the production department.
• This role is responsible for supporting the development and implementation of advantaged purchasing strategies to support the procurement of products and material supplies for company operations.
• Ensure internal and external stakeholder compliance with international purchasing policies and controls High integrity and ethics.
• Manage lean end-to-end inbound supply chain across companies.
• Partners with the Quality team on the resolution of quality/recall issues
• Collaborates with production team, suppliers, designing team, and marketing team on the launch of new products
• Partners with freight forwarder and Finance on supplier freight and pricing reconciliations and pricing submissions
• Creating monthly and annual purchase reports for management review.
• Liaise with the products development, Sales, CSR, and marketing team informing them of the availability and delivery dates of new products, NPI, to maximize sales potential.
• Ensure that delivery dates on the system are accurate and updated where applicable.
• Ensure daily departmental reporting requirements are met.
• Oversees the daily workflow and schedules of the department.
• Handle factory drop-ship sales and private label sales from factory to customers.
  
  

Qualifications

• Bachelors Degree In Supply Chain, Business, Finance, Accounting or related field
• Minimum 5-year experience in consumer products with the potential to continue to advance within the international purchasing environment.
• Experience of handling international shipments via ocean freight and air freight.
• Proficient with ERP system, NetSuite and MS Office applications
• Knowledge of Incoterm is preferred
• Proven experience and success in leading major cost savings initiatives and cross functional teams within consumer-packaged goods companies
• Capable of thriving in a fast-paced, results-oriented matrix environment
• Meticulous attention to detail and accuracy.
• Excellent verbal and written communication skills
• Capable of communication in Chinese is bonus