Purchasing Coordinator

About Us

HelloConnect

HelloConnect is a subsidiary of HelloFresh, founded to address years of challenges faced in its own customer care. Leveraging our extensive experience in developing customer care tailored to the immediate needs of HelloFresh, our solutions are hyper-focused on serving high-growth companies. Located in Manila, Philippines, we are now making this service available to other companies to benefit from our experience, scale, cost savings, and service level improvements.

HelloFresh

HelloFresh is a global leader in delivering delicious meal kits and grocery boxes straight to customers' doorsteps. We are dedicated to providing high-quality, convenient, and sustainable meal solutions that inspire people to cook and eat healthy at home. Our commitment to innovation and customer satisfaction drives our ongoing success.

Job Description

HelloFresh is looking for an International Purchasing Coordinator to support our Supply Chain Operations in the generation of purchase orders for various HelloFresh markets across Europe, the UK, Australia and New Zealand. This role will ensure the accuracy and timeliness of our ordering processes using a combination of in-house tools and Google Suite packages. Working closely with the Supply Chain, Procurement and Forecasting teams, this role will raise, edit and send purchase orders to our suppliers.

Above all, we are looking for people who will make HelloFresh better. We believe there are many different ways of developing skills and we love diverse experiences! So even if you don't tick all the boxes but think you'd thrive in this role, we would really like to learn more about you.

What You'll Do

• Support our inbound supply chain operations & external partnerships to ensure our ingredients arrive to our customers on time and in full
• Calculate and issue purchase orders for your category area(s). Revise or raise additional purchase orders as required
• Complete the necessary audit checks to ensure orders are complete and accurate before sending to suppliers
• Resolve any queries raised by suppliers on the purchase orders or transportation, escalate where necessary
• Resolve operational issues and perform root cause analysis. Put into place corrective actions to help prevent similar issues from reoccurring
• Help to establish, create and maintain reports that support daily operations
• Distribute forecast information to HelloFresh suppliers
• Partner closely with the Suppliers and internal teams such as Forecasting, Procurement, Warehouse and Inventory to ensure purchase orders are timely and fulfill customer requirements
• Correct or escalate any data inaccuracies to your Line Manager
• Report any tooling issues and recommend improvements
• Maintain the confidentiality of our data and uphold the integrity of our business
• Support on additional day-to-day tasks as needed, including but not limited to, data entry, emergency purchase orders, updates to delivery schedules and inventory data analysis
• Remain flexible to changing duties and responsibilities as business needs var
  
  
  

What You'll Bring

• At least 2 years of previous purchasing experience as a Buyer
• Requires expertise in operating Microsoft Office programs, and ideally ERP/MRP systems
• Language: English and other European languages considered a plus (German, Dutch, French, Spanish, Italian)
  
  
  

Soft Skills

• Excellent verbal and written communication, collaboration, and self-management skills with a strong focus on teamwork.
• Strong analytical, problem-solving, and critical thinking skills
• Assertive, responsible, and adaptable, with the ability to work in a fast-paced environment and navigate complex situations.
• Great attention to detail and organizational skills
• Hands-on mentality
• Initiative and proactivity
  
  
  

Why work for us?

At HelloConnect, you'll join an organization that values innovation and leverages cutting-edge technology to transform customer experiences. With a collaborative culture, continuous learning opportunities, and a customer-centric focus, you'll contribute to impactful projects that drive business success. Upholding ethical standards and promoting diversity and inclusion, HelloConnect fosters a positive work environment. Your well-being is prioritized through comprehensive benefits and perks. Join us to shape the future of digital experiences and make a difference in the lives of our clients and their customers.

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