Purchasing Admin Assistant

Redefine Success with Smartsourcing – Your Finance and Accounting Career Starts Here

Hi! We’re Smartsourcing, and we’re looking for an exceptional Purchasing Admin Assistant to join our full-time, on-site team. This is your chance to thrive in an award-winning workplace where precision meets innovation and your expertise truly matters.

Where You’ll Be

JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu

Your Role as Purchasing Admin Assistant

You’ll be the organizational backbone of procurement, ensuring accurate supplier data, seamless transactions, and efficient processes that keep operations running smoothly.

Key Responsibilities

• Master Data Management (SAP)
• Maintain and update supplier records (Business Partners) with 100% accuracy
• Ensure supplier compliance documentation is current
• Manage item master data, including pricing updates in SAP
• Procurement Support
• Track and analyze price variances using Excel
• Process supplier good receipts in SAP
• Assist with long lead time order recommendations
• Administrative Excellence
• Organize and prioritize procurement inbox (Outlook)
• Provide HR admin support (~2 hours/week)
• Handle ad-hoc tasks to support the procurement team

Must-Have Qualifications

• Proficiency in SAP (MM module preferred)
• Advanced Excel skills (formulas, pivot tables)
• Experience with Outlook email management
• Impeccable attention to detail
• Ability to manage repetitive tasks with precision
• Basic understanding of procurement processes

Bonus Points for

• HR administration experience
• Knowledge of purchase order workflows

Step Into the Smartsourcing Experience

Smartsourcing was created with one mission: to change lives. We’re here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fourth year running, we’ve been recognized as one of HR Asia’s Best Companies to Work For. This award isn’t just a title—it’s a testament to our commitment to making Smartsourcing an incredible place to build a career. Why You’ll Love Working Here

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That’s why we’re all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here’s just a glimpse of what we offer:

• Fixed weekends off
• 5-day Christmas Leave
• HMO coverage for you and your dependent/s from Day 1 of employment
• Group life insurance from Day 1 of employment
• Free lunch + soft breakfast every day
• Free coffee every day (latte, americano, or cappuccino) made by our in-house barista
• For the night shifters, additional NIGHT DIFF
• Sports wellness clubs, including hiking and free-diving
• Subsidised gym membership at Anytime Fitness
• Engagement bonuses
• Over-the-top monthly, quarterly, and annual performance bonuses
• Exclusive discounts in selected restaurants and merchants
• Themed BFFs, monthly knockoffs, summer parties
• Community give-back programs and personal development workshops
• And so much more!

Ready to build a smarter career with Smartsourcing? Apply now and be part of something bigger—where you are truly valued, every step of the way.