Publishing and Admin Assistant

About Offshore Launch:

Offshore Launch is a staffing agency that specializes in helping small business owners scale their operations with the top 1% of global remote talent. We are a people-centered agency with a passion for leaving every person and business in a better position than we found them.

Why Join Offshore Launch?

• Impact the growth and success of small and medium-sized businesses.
• Work in a people-first, remote environment that values growth and ongoing development.
• Access comprehensive benefits that include HMO, PTO, professional development, and an overall emphasis on teamwork and collaboration.
• Contribute to a culture that values partnership, service, and excellence.

Your Role:

We are a Certified QuickBooks ProAdvisor and Apple & Microsoft training and support company. With over 30 years of experience, we provide creative tech solutions and practical strategies for everyday business challenges. Our mission is to help clients achieve their tech goals—whether that's learning how to use technology effectively or having us handle it for them.

We are seeking a Publishing and Admin Assistant to support our leadership team with publishing projects, PowerPoint template conversions, and marketing operations. This role is ideal for someone who is highly detail-oriented, technologically fluent, and confident working across Microsoft Office, QuickBooks (basic familiarity), and AI tools.

The right candidate will help streamline book publishing workflows, maintain brand consistency in presentations, and support the creation of marketing content, freeing up our team to focus on higher-level initiatives.

Key Responsibilities

Publishing & Content Support (Primary Focus)

• Assist with book publishing projects, including document formatting in Microsoft Word (style sheets, nested tables, cross-referencing, index building, long document management).
• Generate and insert QuickBooks screenshots as needed to support book and course content.
• Prepare manuscripts for submission, ensuring consistency with publisher requirements.
• Proofread, format, and maintain publishing documents to a professional standard.

Presentation & Marketing Operations

• Convert existing PowerPoint decks (60–300+ slides) into updated templates using master slides and automation (not manual edits).
• Support branding initiatives by applying company-wide formatting and design updates across documents.
• Assist with social media posting and newsletter preparation, guided by brand voice, tone, and a communications style guide (in development).
• Use ChatGPT and other AI tools to draft posts, newsletters, and engagement content aligned with brand guidelines.

General Administrative Support

• Support ad hoc projects as assigned, demonstrating strong initiative and independent problem-solving.

Requirements:

• Strong proficiency in Microsoft Word (long document formatting, styles, tables, and cross-referencing.) This skill is non-negotiable for this role.
• Working knowledge of PowerPoint with ability to apply master templates and make systemic design updates.
• Familiarity with Quickbooks (not for accounting tasks but able to navigate, generate sample data/screenshots, and understand context.) This is strongly desired but can be learned through self-guided YouTube videos.
• Excellent written and verbal skills; able to write in a professional, brand-aligned voice.
• Strong self-proofreading skills, with AI tools as backup.
• Tech-Savvy, quick learner, comfortable with web-based platforms and AI-assisted workflows.
• Mac experience is desirable (team uses Macs for most projects), though a PC background is acceptable.

Schedule: 9AM - 5PM CST

Compensation & Benefits (to be provided by Offshore Launch):

• Annual bonus up to $2,250, including $500 at 90-days contingent on quarterly performance scores
• 13th month pay
• Performance-based bonuses
• Comprehensive HMO policy, including dependents.
• Annual continuing education budget to support professional development

Note:

The Client is not involved in compensation or benefits. As an employee of Offshore Launch, all compensation and benefits are to be provided by the Agency.

Please note that we anticipate a response from candidates within 24 hours of our outreach. If we do not receive a reply within this timeframe, we will assume that you are no longer interested in pursuing this opportunity.