Project Coordinator

The Project Coordinator will be responsible for providing financial, administrative, and operational assistance for the efficient implementation and management of the project. 

Duties & Responsibilities

Finance  

• Request and process cash advances/disbursements for the project
• Follow up on project-related receipts and payments by members of the team, reconcile balances and prepare financial transactions, based on the policy and guideline set by the AHA! Finance Unit. 
• Handle petty cash and supplier/vendor payment for the project. 
• Request and process payments of all supplies/items/materials for the production of interventions
• Ensure that all required liquidations of the project are submitted in a timely manner. 
• Regularly report the financial expenses and transactions of the project to the Business Manager and ensure adherence to the approved project budget.
• Support the Program Manager in the processing of timely, complete and correct financial requests as compliance to project management and financial procedures. 

Administration

• Coordinate logistical arrangements/booking of meetings, workshops, trainings, visits and other events if support to responsible project team members is needed.
• Arrange all project appointment/meetings and maintain calendar up to date and facilitate follow-up actions and deadlines 
• Make travel arrangements for team members as needed.

Documentation and Record Keeping

• Create, organize and maintain a project filing system.
• Keep project files up to date, on a daily basis. 
• Draft correspondence on routine matters including minutes/summary notes for meetings

Other Duties

• Perform other functions and tasks that may be assigned by the Program Manager. 
• Observes and complies to AHA! policies and guidelines (and of its clients).

Qualifications

• Excellent Organizational Skills 
• Excellent interpersonal, people management and communication skills 
• Good analytical, problem solving and decision making skills
• Good verbal skills both oral and written with attention to details
• Proficiency with Microsoft Office (Outlook, Word, Excel, Powerpoint) and Google suite (Google docs, Google Drive, Google Sheets)
• Comfortable with numbers, charts, tables & the like
• Bachelor’s degree with at least 2-3 years or relevant work experience