Project Administrator - ISO27001

Description

BSA Solutions provides talent outsourcing services to small and medium-sized businesses. We offer global businesses access to highly skilled professionals from the Philippines and Malaysia, enabling businesses to build their offshore dream teams. Our vision is to be the place where the bright minds meet to build a community of successful companies. We help talents chart their professional careers and allow our clients to focus on strategic and high-level tasks while we care for their talent management needs. We pride ourselves on delivering exceptional results through our personalized services and our in-depth knowledge of the markets we serve.

YOUR ROLE

The Project Assistant will be crucial in supporting the Project Manager in managing the ISO 27001 certification and implementation project from start to finish, ensuring each stage is executed effectively. This role will involve collaboration with the departments on documentation review, implementation processes, and ensuring compliance through proper auditing. You will have strong organizational skills, a keen eye for detail, and a solid understanding of information security standards.

RESPONSIBILITIES

Documentation Review:

• Assist in reviewing and updating documentation required for ISO 27001 certification, ensuring alignment with organisational policies and standards.
• Verify project documents for accuracy, completeness, and compliance with ISO 27001 standards.
• Assist the project manager and implementation team by doing various administrative activities, such as data entry, filing, and other clerical work when required.

Implementation Support:

• Help coordinate the rollout of ISO 27001 policies and procedures across various departments, ensuring understanding and compliance among all staff.
• Help create project proposals, budgets, and schedules while thoroughly recording all financial and logistical details.
• Work closely with the project manager and other departments to support project activities, obtain information, and guarantee compliance with ISO 27001 standards.
• Handle resistance to change, navigate and manage organizational relationship dynamics, and collaborate with those who might not have clarity on ISO 27001 or its procedures.

Audit Preparation:

• Support the Project Manager in preparing for internal audits, including gathering necessary documentation and coordinating with relevant teams for compliance checks.
• Reduce risks and guarantee project success, proactively identify and address issues that may come up during the project lifecycle.

Compliance Monitoring:

• Assist in monitoring compliance with ISO 27001 standards post-implementation, identifying areas for improvement and reporting findings to the Project Manager.

Communication:

• Facilitate effective communication between project stakeholders, ensuring that all parties are informed of project progress, requirements, and any necessary actions.
• Create and keep up-to-date detailed project documentation, such as agendas, reports, minutes of meetings, and other pertinent documents.
• Plan and coordinate project meetings, including scheduling, agenda preparation, and minute recording.
• Ensure that all stakeholders agree by clearly defining expectations for the organisation with reference to project schedules, deliverables, and responsibilities.

Training Coordination:

• Assist in organising training sessions for staff on ISO 27001 standards and best practices, fostering a culture of compliance and awareness.

Requirements

SKILLS AND QUALIFICATIONS

Qualifications:

• Project management, business administration, or a similar discipline at the bachelor's degree level.
• Demonstrated ability to support complicated projects as a Project Assistant or in similar role.

Skills:

• Excellent multitasking and organizing skills, including the ability to oversee several priorities at once.
• Strong communication abilities both in writing and speaking, with the capacity to express ideas succinctly and clearly.
• It is an advantage if one is proficient with Microsoft Office 365 (Word, Excel, PowerPoint, and Outlook) and project management software (such as MS Project/or Asana).
• Strong problem-solving abilities and attention to detail, with the capacity to recognize and proactively handle problems.
• The capacity to operate both individually and collaboratively, exhibiting a helpful and cooperative attitude.
• Excellent interpersonal skills, with the ability to work effectively with diverse teams and handle difficult situations professionally.

Preferred Qualifications:

• Experience in document review and internal auditing.
• Familiarity with ISO 27001 standards requirements and implementation.
• Certification in Project Management (e.g., PMP, CAPM) is an advantage but not required.

Benefits

• Providing you with competitive compensation and benefits that exceed market standards and the Labor Law.
• Ensuring your health and well-being with a comprehensive and generous HMO benefits package for you and one dependent from the start date, a 24/7 employee assistance program, mental health assistance with licensed practitioners, and in-house fitness and wellness programs.
• Encouraging you to take ownership of your choices and be accountable for your personal growth, happiness, and success.
• Challenging your status quo, pushing your boundaries for you to embrace your potential and pursue greatness.
• Building supportive and inclusive communities that inspire and uplift each other, fostering a sense of belonging and connection among its employees and the wider local communities.
• Encouraging you to be authentic, be true to yourself, embrace your uniqueness, and live a fulfilling and purpose-driven life.
• Promoting a growth mindset and a commitment to lifelong learning and encouraging you to seek knowledge, explore new experiences, and embrace challenges as opportunities for personal and professional development.
• Encourages you to appreciate each moment and find balance in your lives, being fully present in the moment, cultivating mindfulness, and finding joy in the present.
• Encouraging you to set clear intentions, align your actions with your values, and make conscious choices that contribute to your overall well-being and happiness.