Procurement & Compliance Analyst
ClearSource BPO
Date: 3 weeks ago
City: Pasig City
Contract type: Full time
Key Responsibilities:
- Has an experience in the Procure-to-Pay process of procurement
- Coordinate with internal requestors to understand purchase requirements.
- Source quotations from accredited vendors and prepare Summary of Quotation (SOQ) or price comparison summaries.
- Validate completeness and accuracy of supporting documents in compliance with BIR, SEC and LGU.
- Monitor and track procurement transactions to ensure timely payment and resolution of issues.
- Manage vendor accreditation and ensure all BIR-mandated documents are on file and uploaded in the Accounting System.
- Coordinate with new and existing suppliers to address documentation gaps and compliance concerns.
- Confirm completeness of BIR-compliant sales invoices or official receipts based on transaction type (invoicing requirements)
- Maintain organized records of tax-related documents for BIR audit readiness.
- Ensure vendors’ TINs and names match BIR registration to avoid disallowances or penalties.
- Assist in implementing updates from BIR regulations affecting vendor payments, documentation, and reporting.
- Maintain segregation of duties between procurement recommendation and payment approval.
- Ensure all transactions are properly documented to support compliance, audit, and tax filing needs.
- Support external audits by providing complete procurement documentation upon request.
- Monitor the release of documents for fuel-related transactions.
- Monitor the release, usage, and accountability of company-issued phones.
- Track and monitor all purchased assets, including delivery status, transmittals, and accountability forms
- Ad hoc tasks if needed
- Bachelor’s degree in business administration, Accounting, Finance, or related field.
- Familiarity with BIR regulations (Withholding Tax, VAT, documentation rules).
- At least 2 years of experience in procurement, purchasing, or vendor relations.
- Has an experience in procurement handling company events, purchasing bulk equipment, company supplies like sanitary, pantry and office supplies.
- Strong organizational skills and attention to documentation accuracy.
- Experience working with Finance or Accounting teams on payment coordination and compliance.
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