PROCUREMENT ASSOCIATE

Rebisco


Date: 2 weeks ago
City: Quezon City
Contract type: Full time

Responsible for the monitoring and processing of Purchase Requisitions of the organization. Assists in the implementation of strategies and long-term supply agreements established by the unit.


Major Responsibilities:

  • Creates and prepares PR and FG PO of supplies through netweaver.
  • Reviews and ensures the completeness and adequacy of information/ technical requirement of requisitions.
  • Sources and assists in the negotiation with the suppliers for the best possible terms (e.g., cost, delivery terms, payment terms, etc.).
  • Assists in analyzing the negotiated price and supplier contracts in relationship to the Market Intelligence data from Material Requirement Analyst.
  • Assists in the preparation of necessary reports/data.
  • Processes GR transactions to be forwarded to Corporate Accounting.
  • Prepares, files and issues necessary documents (e.g. transmittal forms, gatepass & receiving forms) for the receiving of delivered items and distribution of supplies.
  • Assists in the preparation of corresponding procurement document such as quotaztions, canvass sheets and order sheets, requests for proposal and sealed bids to meet required inventory levels of materials
  • Follows-up procurement documents such as quotations and reports from Corporate Group and Satellite companies.
  • Monitors and ensures that all requisitions are delivered on time.
  • Updates all monitoring records (e.g. delivery records) of supplies and takes note of important details. Ensures that all materials received are documented.
  • Coordinates with the suppliers for undelivered materials.
  • Ensures that supplies for distribution are properly arranged, boxed and labeled per plant, per supplier, per requester and per PO reference.
  • Coordinates receiving receipt form from satellite plants for consumable requirements.
  • Monitors delivery receipts with created POs.
  • Files and ensures all supporting documents (i.e. RM Quotations and VN PO) required are complete for audit and review purposes.
  • Ensures that long distance telephone calls logged and actual monthly billing are monitored.
  • Prepares delivery schedule of the plant with corresponding PO reference and vendor to be encoded by Procurement Associate.
  • Maintains and update material vendor registry (PIR) on a regular basis.
  • Maintains supplier database/vendor portal and ensures effective use of the system to record the listing, update, evaluation and monitoring of performance.
  • Establishes and maintains long-term professional business relationship with vendors and assists in resolving conflicts with vendors.
  • Files and safe keeps the documents of the department.
  • Performs other related tasks that may be assigned from time to time.

  • Graduate of Business Administration or any related course
  • With at least 1-2 years work experience in the same capacity
  • Proficient in Supplier Relationship Management, and Procurement Negotiation
  • Developing in and Technology Application, Financial Awareness & Business Profitability and Continuous Process Improvement
  • With understanding in Commodity Management and Inventory Management

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