PROCUREMENT ASSOCIATE

Responsible for the monitoring and processing of Purchase Requisitions of the organization. Assists in the implementation of strategies and long-term supply agreements established by the unit.

Major Responsibilities:

• Creates and prepares PR and FG PO of supplies through netweaver.

• Reviews and ensures the completeness and adequacy of information/ technical requirement of requisitions.

• Sources and assists in the negotiation with the suppliers for the best possible terms (e.g., cost, delivery terms, payment terms, etc.).

• Assists in analyzing the negotiated price and supplier contracts in relationship to the Market Intelligence data from Material Requirement Analyst.

• Assists in the preparation of necessary reports/data.

• Processes GR transactions to be forwarded to Corporate Accounting.

• Prepares, files and issues necessary documents (e.g. transmittal forms, gatepass & receiving forms) for the receiving of delivered items and distribution of supplies.

• Assists in the preparation of corresponding procurement document such as quotaztions, canvass sheets and order sheets, requests for proposal and sealed bids to meet required inventory levels of materials

• Follows-up procurement documents such as quotations and reports from Corporate Group and Satellite companies.

• Monitors and ensures that all requisitions are delivered on time.

• Updates all monitoring records (e.g. delivery records) of supplies and takes note of important details. Ensures that all materials received are documented.

• Coordinates with the suppliers for undelivered materials.

• Ensures that supplies for distribution are properly arranged, boxed and labeled per plant, per supplier, per requester and per PO reference.

• Coordinates receiving receipt form from satellite plants for consumable requirements.

• Monitors delivery receipts with created POs.

• Files and ensures all supporting documents (i.e. RM Quotations and VN PO) required are complete for audit and review purposes.

• Ensures that long distance telephone calls logged and actual monthly billing are monitored.

• Prepares delivery schedule of the plant with corresponding PO reference and vendor to be encoded by Procurement Associate.

• Maintains and update material vendor registry (PIR) on a regular basis.

• Maintains supplier database/vendor portal and ensures effective use of the system to record the listing, update, evaluation and monitoring of performance.

• Establishes and maintains long-term professional business relationship with vendors and assists in resolving conflicts with vendors.

• Files and safe keeps the documents of the department.

• Performs other related tasks that may be assigned from time to time.

• Graduate of Business Administration or any related course
• With at least 1-2 years work experience in the same capacity
• Proficient in Supplier Relationship Management, and Procurement Negotiation
• Developing in and Technology Application, Financial Awareness & Business Profitability and Continuous Process Improvement
• With understanding in Commodity Management and Inventory Management