Procurement Associate

I. PURPOSE

Reporting to the Procurement Team Lead, the Procurement Associate supports business and purchasing

department activities by ordering supplies, materials and services. Providing administrative support,

purchase records throughout the procurement process. Participate in vendor relationship

management, identifying cost-saving opportunities to support the company’s profitability goals.

Ii. Duties And Responsibilities

• Manages all communications with the vendors such as required documents for accreditation, Purchase
  
  

Orders and ensure that all orders have been acknowledge, including terms and conditions.

• Conduct due diligence to all documents submitted and communicate with the vendor if there are lacking or
  
  

missing, coordinate with RC team for checking and compliance.

• Onboard and set up vendor in SAP ERP and maintain all documents and other related files of the vendor in
  
  

SharePoint.

• Analyze and process all Purchase Requisition (PR) and convert it to Purchase Order (PO). Issue all
  
  

approve Purchase Order to the vendor and seek for confirmation and acknowledgement.

• Review Purchase Order status, from vendor's side to transit time and delivery commitment and update the
  
  

stakeholders.

• Coordinates with Finance Accounts Payable team to process all invoices and help resolves any issues and
  
  

concern pertaining to value, terms and price discrepancy.

• Ensures compliance to all purchasing guidelines and perform cost analysis, negotiation strategy that is
  
  

align with Procurement policies and procedures and prepare required reports.

• Ensures timely delivery of all products, goods and services and administer vendor performance evaluation
  
  

and facilitate corrective action, improvement plan as required.

• Prepare a contract agreement for the purchase of goods and services
• Maintain vendor database for proper monitoring of records and update all required documents.
• Perform other duties that may be assigned.
  
  

Iii. Qualifications

• Minimum Education
• Bachelor’s degree in engineering or business administration and accounting.
• Minimum Experience/Training
• At least 2 years’ experience in Procurement role.
• Competency
• Proficiency in Procurement processes
• Strong understanding of negotiation techniques and contract management.
• Effective communication, interpersonal skills
• Strong attention to detail and accuracy
• Ability to work independently and as part of a team in a fast-paced environment
• Knowledge of ERP system.
  
  

IV. WORKING CONDITIONS

• Will be assigned in Bacoor, Cavite
• Maybe required to travel in coordination with the Business unit and Affiliates
• Maybe required to work beyond business hours to meet deadlines or for travel