Procure to Pay Analyst

Introduction

At IBM, work is more than a job - it's a calling: To build. To design. To code. To consult. To think along with clients and sell. To make markets. To invent. To collaborate. Not just to do something better, but to attempt things you've never thought possible. Are you ready to lead in this new era of technology and solve some of the world's most challenging problems? If so, lets talk.

Your Role And Responsibilities

As a Senior PTP Analysts/Specialist, you are responsible for handling PTP transactional tasks around Vendor Master-data Management, Invoice Receipt, Invoice processing, Payments, Query management, Reconciliation, Risk management, Month-end Closing, Travel & expenses, and Reporting/ Analytics, according to agreed procedures, process maps and Desk Top Procedures or other guidelines agreed with the client. You must establish and/ or maintain good relationship with client personnel, ensure that daily activities are fulfilled according to the timetable, procedures and business goals as agreed with Team Leader or Operations Manager and deliver services as necessary in order to meet the SLAs and OLAs requirements from the area of your responsibility. This role requires strong analytical skills, process improvement expertise, and cross-functional collaboration to enhance invoice paid on time and invoice cycle time.

Your Roles and Responsibilities

Environment

Ability to cope with different situations, different requirements, uncertainty and stress; ability to modify goals and directions when needed.

Problem solving

Accurately accumulating information and its analysis; forecasting potential problems and planning; allowing for alternative, creative solutions and identifying most reasonable solutions.

Communication

Clear and concise in oral and written communication; attentive listening focused on understanding; adjusting the style of speech to the situation and to the audience; understanding and making use of accessible communication tools.

Effective cooperation with different units and teams inside and outside IBM; mutually respective and appreciating differences; building and strengthening relations; finding solutions favorable for both sides.

Impact

Striving for ambitious goals and continuously seeking better results by overcoming challenges along the way and proactively expanding knowledge.

Taking ownership by identifying needs, making informed decisions, and assuming responsibility for tasks and outcomes.

Per Process

• Vendor Master Data Management:
• Create and audit vendor setup request
• Complete vendor setup/change maintenance
• Perform VMD quality check
• Invoice Receipt:
• Receive document (multiple sources).
• Validate, sort and record receipt
• Manage exception - noncompliant, illegible document, non-AP document
• Scan, index and batch invoice
• Invoice Processing:
• Validate and process invoice based on multiple types and sources
• Set up and maintain recurring transactions
• Perform RTV
• Perform exception resolution
• Track invoice and follow up for resolution
• Payments:
• Create payment proposal
• Run payment
• Execute payment
• Process manual payment
• Submit remittance advice
• Manage payment exception
• Forecast cashflows
• Query Management
• Receive and resolve query
• Manage escalation
• Reconciliation
• Receive vendor statement
• Reconcile, research and confirm status with vendor
• Run report and recover aged debit balance on vendor account
• Reconcile GR/IR
• Risk Management
• Audit invoice processed and high value transaction
• Run duplicate prevention audit
• Research duplicate payments and perform recovery activities
• Provide audit support
• Month End Closing
• Reconcile AP subledger
• Prepare and review monthly reports
• Perform exception processing
• Manage accrual related reporting
• Identify, perform and prepare 1099 report
• Travel & Expenses
• Process T&E Claim
• Audit T&E Claim
• Manage and reconcile P-card
• Manage and reconcile corporate card
• Reporting/Analytics
• Prepare KPI/SLA Operational Reporting
• Run predictive analytics reports
• Payment Terms Optimization
• GST Search Engine
• Working Capital Optimizer
• Travel and Expense Analytics
  
  

Preferred Education

Bachelor's Degree

Required Technical And Professional Expertise

Bachelor's degree in Accounting, Finance, Business Administration, Economics, or a related field is required.

At least 3.5 years of relevant experience in Accounts Payable, Finance, or a related administrative role.

Must be fluent in both written and verbal Spanish and English language.

Preferred Technical And Professional Experience

Advanced knowledge of GAAP and financial record keeping, with demonstrated proficiency in complex accounting tasks.

A master's degree or relevant professional certification (such as CPA or CFA) would be highly desirable.