Procure to Pay Analyst

Procure to Pay Analyst Primary Details
Time Type: Full time

Worker Type: Employee

To act as a key P2P contact supporting the business on the overall global P2P process. ^ To expedite purchasing requisitions and purchase orders using the appropriate Procurement and Finance systems as required ^ To provide respond and resolve all questions and issues relating to requisitions, purchase requisitions, purchase orders for business as per SLAs ^ Provide support to Accounts Payable, Suppliers and or the Business to maintain day-to-day operational management ensuring that Business As Usual is maintained ^ Provide reporting as per reporting schedule in a timely manner ^ Escalate issues and questions as appropriate to onshore P2P team

Primary Responsibilities

• Contribute to the preparation and implementation of operational team plans to ensure key issues are considered.
• Determine own work priorities and activities in line with agreed plans to ensure the achievement of personal and team objectives.
• Develop understanding and work within the various procurement streams to ensure priorities are addressed appropriately.
• Ensure compliance on provided legislations, industry codes, company policies and procedures.
• Maintain procedures and policies for transaction processing
• Contribute to the refinement of processes and procedures to improve systems and procedures
• Responsible for any reporting templates maintained in the system
• Provide accurate and regular reports to the business to support informed decision-making
• Develop and maintain relationships with key internal stakeholders to facilitate efficient operational workflow and enhanced sharing of knowledge and information
• Build and maintain relationships with procurement units in other QBE regions to develop awareness of procurement initiatives and identify cross department/region opportunities
• Management of Procurement inbox
• Creation of new suppliers in system including Supplier maintenance; bank details, addresses, VAT number changes
• Management of user system related queries; log in issues, performance issues engaging with Oracle and system administrators
• Auto-creation of PO's up to an agreed value threshold
• Manage invoices on hold report by engaging with relevant business areas to resolve
• Manage new users request forms for system
• Manage catalogue updates
• Supplier enablement; new suppliers to be on-boarded to the OSN
• Expedite orders where necessary
• Implement, and maintain procurement Oracle Fusion content ensuring users have correct information available
• Escalate issues and questions as appropriate to onshore P2P team
• Actively undertake personal development to ensure up to date knowledge and skills.

Required Education

• Bachelor's Degree or equivalent combination of education and work experience

Required Experience

• 3 years relevant experience

Preferred Competencies/Skills

• Good verbal and written communication skills
• Diligent and accurate
• Ability to build professional relationships with internal and external customers and suppliers
• Strong customer service skills
• Proficiency in MS tools
• Analytical Skills
• Keen to details

Preferred Knowledge

• Transactional Process Knowledge
• Knowledge of suppliers, contracts and building effective relationships
• Basic knowledge of Requisition to Purchase order process
• Ability to present information concisely and to clearly identify key issues

QBE Cultural DNA

• Everything we do at QBE is underpinned by our DNA (which interlinks seven cultural elements) - because we know it's not just what we do that matters, it's how we do it that makes the difference. We expect all employees to role model and inspire the right behaviours that link to our cultural elements:
• We are customer-focused
• We are technical experts
• We are inclusive
• We are fast-paced
• We are courageous
• We are accountable
• We are a team
• All employees are expected to adhere to QBE's Code of Ethics and Conduct and apply sound risk management practices

US Only - Disclaimer

• To successfully perform this job, the individual must be able to perform each essential job responsibility satisfactorily. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential job responsibilities.

Global Disclaimer

• The duties listed in this job description do not limit the assignment of work. They are not to be construed as a complete list of the duties normally to be performed in the position or those occasionally assigned outside an employee's normal duties. Our Group Code of Ethics and Conduct addresses the responsibilities we all have at QBE to our company, to each other and to our customers, suppliers, communities and governments. It provides clear guidance to help us to make good judgement calls.

Skills:
Analytical Thinking, Business Management, Communication, Critical Thinking, Decision Making, Intentional collaboration, Managing performance, Negotiation, Operations Management, Process Improvements, Process Refinement, Procurement, Risk Management, Stakeholder Management, Supplier Management

How to Apply:

To submit your application, click "Apply" and the step by step process.

Equal Employment Opportunity:

QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates Job ID 329628