Procure to Pay Analyst - Portuguese Speaker

Introduction

At IBM, work is more than a job - it's a calling: To build. To design. To code. To consult. To think along with clients and sell. To make markets. To invent. To collaborate. Not just to do something better, but to attempt things you've never thought possible. Are you ready to lead in this new era of technology and solve some of the world's most challenging problems? If so, lets talk.

Your Role And Responsibilities

As an Senior PTP Analysts/Specialist, you are responsible for handling PTP transactional tasks around Vendor Master-data Management, Invoice Receipt, Invoice processing, Payments, Query management, Reconciliation, Risk management, Month-end Closing, Travel & expenses, and Reporting/ Analytics, according to agreed procedures, process maps and Desk Top Procedures or other guidelines agreed with the client. You must establish and/ or maintain good relationship with client personnel, ensure that daily activities are fulfilled according to the timetable, procedures and business goals as agreed with Team Leader or Operations Manager and deliver services as necessary in order to meet the SLAs and OLAs requirements from the area of your responsibility. This role requires strong analytical skills, process improvement expertise, and cross-functional collaboration to enhance invoice paid on time and invoice cycle time.

Your Roles and Responsibilities

Environment

Ability to cope with different situations, different requirements, uncertainty and stress; ability to modify goals and directions when needed.

Problem solving

Accurately accumulating information and its analysis; forecasting potential problems and planning; allowing for alternative, creative solutions and identifying most reasonable solutions.

Communication

Clear and concise in oral and written communication; attentive listening focused on understanding; adjusting the style of speech to the situation and to the audience; understanding and making use of accessible communication tools.

Effective cooperation with different units and teams inside and outside IBM; mutually respective and appreciating differences; building and strengthening relations; finding solutions favorable for both sides.

Impact

Striving for ambitious goals and continuously seeking better results by overcoming challenges along the way and proactively expanding knowledge.

Taking ownership by identifying needs, making informed decisions, and assuming responsibility for tasks and outcomes.

Per Process

• Vendor Master Data Management:
• Create and audit vendor setup request
• Complete vendor setup/change maintenance
• Perform VMD quality check
• Invoice Receipt:
• Receive document (multiple sources).
• Validate, sort and record receipt
• Manage exception - noncompliant, illegible document, non-AP document
• Scan, index and batch invoice
• Invoice Processing:
• Validate and process invoice based on multiple types and sources
• Set up and maintain recurring transactions
• Perform RTV
• Perform exception resolution
• Track invoice and follow up for resolution
• Payments:
• Create payment proposal
• Run payment
• Execute payment
• Process manual payment
• Submit remittance advice
• Manage payment exception
• Forecast cashflows
• Query Management
• Receive and resolve query
• Manage escalation
• Reconciliation
• Receive vendor statement
• Reconcile, research and confirm status with vendor
• Run report and recover aged debit balance on vendor account
• Reconcile GR/IR
• Risk Management
• Audit invoice processed and high value transaction
• Run duplicate prevention audit
• Research duplicate payments and perform recovery activities
• Provide audit support
• Month End Closing
• Reconcile AP subledger
• Prepare and review monthly reports
• Perform exception processing
• Manage accrual related reporting
• Identify, perform and prepare 1099 report
• Travel & Expenses
• Process T&E Claim
• Audit T&E Claim
• Manage and reconcile P-card
• Manage and reconcile corporate card
• Reporting/Analytics
• Prepare KPI/SLA Operational Reporting
• Run predictive analytics reports
• Payment Terms Optimization
• GST Search Engine
• Working Capital Optimizer
• Travel and Expense Analytics
  
  

Preferred Education

Bachelor's Degree

Required Technical And Professional Expertise

• Years of Experience: At least 3.5 years of relevant experience in Accounts Payable, Finance, or a related administrative role. This experience should include extensive invoice and vendor management, query resolution, invoice reconciliation, payment reporting, and reconciliation activities. The candidate should demonstrate a deep understanding of accounts payable procedures, ERP systems, and a proven track record of maintaining accurate financial records.
• Skill Set Required:
• Accounting Skills: Advanced knowledge of GAAP and financial record keeping, with demonstrated proficiency in complex accounting tasks.
• Computer Skills: High proficiency in using standard office software and ERP systems. Familiarity with advanced data management and manipulation tools would be advantageous.
• Data Entry Skills: High level of accuracy and speed in entering financial data into systems.
• Analytical Skills: Robust ability to analyze financial data, identify trends, and make strategic decisions.
• Problem-Solving Skills: Exceptional capacity to troubleshoot complex issues, resolve discrepancies, and find innovative solutions.
• ERP/Mainframe Experience: Extensive practical experience of operating in an ERP or mainframe environment, including proficiency in system navigation, data extraction, and advanced report generation.
• Communication Skills: Excellent verbal and written communication skills to liaise effectively with internal teams, vendors, management, and other stakeholders at all levels.
• Qualification: A bachelor's degree in Accounting, Finance, Business Administration, Economics, or a related field is required. A master's degree or relevant professional certification (such as CPA or CFA) would be highly desirable.
• Domain/Process Knowledge:
• Invoice and Vendor Management: Extensive experience in managing vendor relationships, processing invoices, and resolving related queries.
• Payment Reporting and Reconciliation: Proven expertise in managing and reconciling payment processes, ensuring adherence to company policies and external regulations.
• ERP/Computer/Data Entry:
• ERP System Experience: In-depth experience with ERP systems like SAP, Oracle, Ariba or Concur, including customization and system administration where applicable.
• Accounts Payable Experience: Extensive experience in Accounts Payable roles, demonstrating a comprehensive understanding of AP processes, best practices, and potential areas for process improvement.
• Interpersonal Skills: The candidate should exhibit very high interpersonal skills. They should be able to work collaboratively in a team, build strong professional relationships, and maintain a positive, professional attitude under pressure.
• Maturity and Dependability: The role requires a very high level of maturity and dependability. The candidate must be able to handle sensitive financial information confidentially, meet tight deadlines, and manage multiple tasks and projects simultaneously.
• Analytical Skills: High analytical skills are required. The candidate should be able to interpret complex financial data and make strategic, data-driven decisions.
• Excel Skills: Medium to high proficiency in Microsoft Excel is essential. The candidate should be highly comfortable with data manipulation, pivot tables, VLOOKUP functions, and advanced features such as macros or Power Query.
• Beyond these, the ideal candidate should display adaptability to new systems, a commitment to continuous learning, and a relentless focus on maintaining the highest standards of data integrity and compliance with financial regulations. Leadership potential and the ability to mentor junior team members would also be viewed favorably for this senior role.