Personal Secretary
JK Capital Finance, Inc.
Date: 1 week ago
City: Pasig City
Contract type: Full time
Job Summary
We are seeking a highly organized and proactive Personal Secretary to provide comprehensive administrative and personal support. The ideal candidate will be responsible for managing schedules, handling communications, and performing a variety of tasks that contribute to the smooth and efficient operation of the office and personal life of the executive.
Key Responsibilities
We are seeking a highly organized and proactive Personal Secretary to provide comprehensive administrative and personal support. The ideal candidate will be responsible for managing schedules, handling communications, and performing a variety of tasks that contribute to the smooth and efficient operation of the office and personal life of the executive.
Key Responsibilities
- Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements
- Screen and respond to phone calls, emails, and correspondence
- Organize and prepare documents, reports, presentations, and meeting agendas
- Handle confidential information with discretion and integrity
- Maintain filing systems (physical and digital)
- Coordinate personal errands, reservations, and special requests on behalf of the executive
- Monitor and track deadlines, follow-ups, and important dates
- Attend meetings, take minutes, and summarize discussions where necessary
- Act as a liaison between the executive and internal/external stakeholders
- Perform other administrative or personal support duties as assigned
- Proven experience as a personal secretary, executive assistant, or similar role
- Excellent organizational and time management skills
- Strong written and verbal communication abilities
- High level of discretion, confidentiality, and professionalism
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools
- Ability to multitask and adapt in a fast-paced environment
- High school diploma or equivalent (Bachelor’s degree preferred)
- Familiarity with office management tools and practices
- Strong interpersonal skills and a friendly, approachable demeanor
- Ability to anticipate needs and take initiative
- Experience in handling both professional and personal tasks for a senior individual
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