Personal Assistant to Chief Executive Officer

Job Description: Personal Assistant

The Personal Assistant provides high-level administrative support to the Chief Executive Officer, managing daily operations and ensuring efficient communication and coordination across the organization. This role requires a proactive individual with excellent organizational skills, discretion, and the ability to handle multiple tasks in a fast-paced environment. A background in sales is highly beneficial to support the CEO in client interactions, sales strategies, and business development initiatives.

Your Job Responsibilities Includes:

• Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
• Screen and prioritize incoming communications (emails, phone calls, etc.) and respond on behalf of the CEO when appropriate.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Organize and maintain confidential files and records.
• Arrange and coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
• Ensure the CEO is well-prepared for meetings, providing necessary documents and background information.
• Plan and book all aspects of the CEO’s travel, including flights, accommodations, ground transportation, and itineraries.
• Handle travel-related issues and adjustments as they arise.
• Assist the CEO in the execution of special projects, conducting research, and compiling data as needed.
• Track and follow up on projects and tasks to ensure timely completion.
• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Draft and distribute internal and external communications on behalf of the CEO.

Sales Support:

• Assist in the preparation of sales presentations, proposals, and reports.
• Coordinate with the sales team to ensure alignment with the CEO’s initiatives and goals.

Qualifications

• Bachelor’s degree in Business Administration, Communications, Sales, or a related field preferred.
• Minimum of 5 years of experience in an executive assistant or similar administrative role.
• Proven experience in supporting C-level executives is highly desirable.
• Background in sales or experience in a sales environment is a significant plus.
• Driver’s License is preferred.

Skills

• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive information with the highest degree of integrity and confidentiality.
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners.
• Flexibility to adapt to changing priorities and deadlines in a dynamic environment.
• Familiarity with sales processes.

Working Conditions

• Full-time position, typically Monday to Saturday.
• Some flexibility in working hours may be required to accommodate the CEO’s schedule.
• Occasional travel may be necessary.

Application Process

Interested candidates should submit a resume and cover letter detailing their qualifications and experience relevant to this position.

Applications can be sent to:

Email: [email protected]

Subject : VC Personal Assistant_[Last Name, First Name]

What’s in it for you?

• Health Insurance with 150,000 Annual Benefit Limit
• Group Life and Accident Insurance
• Up to 14 Leave Credits*
• Training Programs
• Career Development Opportunities
• Exclusive Discounts on Vanity Connections Products
• Free Coffee to Fuel your day!

Compensation : Confidential