Payroll Specialist (US Payroll)

Title: Payroll Specialist (US Payroll)

The Payroll Specialist (US) will play a crucial role in ensuring accurate and timely processing of payroll for all North American employees. This position will collaborate closely with HR, Finance, and other departments to handle payroll-related inquiries and maintain compliance with federal, state, and local regulations.

Responsibilities

• Process Bi-weekly, semi-monthly, and/or monthly payroll for North American employees using the ADP payroll system.
• Verify and enter employee data, including hours worked, new hires, terminations, and changes in pay rates and deductions.
• Ensure accurate calculations for regular and overtime hours, bonuses, commissions, and other compensation components.
• Review timekeeping records and resolve discrepancies with relevant departments.
• Prepare and submit payroll-related reports to management and finance as required.
• Stay updated on federal, state, and local payroll laws and regulations, ensuring compliance in all payroll processes.
• Handle payroll inquiries from employees, addressing issues related to pay, taxes, and deductions in a timely and professional manner.
• Collaborate with HR and Finance teams to reconcile payroll-related accounts and address any discrepancies.
• Process employee benefit deductions, garnishments, and other payroll deductions accurately.
• Assist in year-end payroll activities, including W-2 processing and reconciliation.
• Maintain payroll records and ensure data confidentiality and security.
• Participate in payroll system upgrades and testing, ensuring smooth implementation.
• Provide exceptional customer service to employees and other stakeholders regarding payroll matters.
  
  

Requirements

• Bachelor's degree in Accounting, Finance, Human Resources, or a related field (or equivalent experience).
• Proven experience in payroll processing, preferably using ADP Workforce Now or ADP Enterprise HR.
  
  

In-depth knowledge of payroll laws, regulations, and best practices in the United States and Canada.

• Strong proficiency in using payroll software and Microsoft Office applications, especially Excel.
• Exceptional attention to detail and accuracy in data entry and calculations.
• Excellent organizational and time-management skills, with the ability to meet strict deadlines.
• Strong problem-solving skills and the ability to resolve complex payroll issues.
• Excellent communication skills, both written and verbal, with a customer-service-oriented approach.
• Ability to handle sensitive and confidential information with utmost discretion.
• Experience with multi-state payroll and Canadian payroll is a plus.