Payroll Administrative Assistant (Manila-based / nightshift)

ELIGIBILITY: Filipino Citizen

LOCATION: Makati

SETUP: Hybrid (80% Remote)

Position Summary

We are seeking a dedicated and detail-oriented Administrative Assistant to provide essential support to our Payroll Department. The Administrative Assistant will play a crucial role in assisting with day-to-day tasks to ensure smooth operations, maintaining accurate records, and ensuring compliance with company policies and regulations. This position requires strong organizational skills, attention to detail, the ability to handle multiple tasks simultaneously and the ability to handle confidential information with discretion.

Responsibilities

• Manage and Respond to Emails
• Monitor and respond to incoming emails in a timely and professional manner.
• Prioritize emails based on urgency and importance, ensuring timely responses.
• Coordinate with team members to address inquiries and provide necessary information.
• Track Urgent Requests
• Identify urgent requests and ensure they are addressed promptly.
• Maintain a tracking system for urgent tasks and follow up to ensure resolutions.
• Create PowerPoint Presentations:
• Develop visually appealing and informative PowerPoint presentations for meetings, conferences, and other events.
• Collaborate with team members to gather content and incorporate visual elements effectively.
• Track COE, LOAN, BIR Requests
• Maintain records of Certificate of Employment (COE), loan requests, and (BIR) requests.
• Track the status of requests and ensure timely processing and delivery.
• Redirect Emails to Correct Team
• Review incoming emails and ensure they are directed to the appropriate department or team member.
• Collaborate with other departments to ensure seamless communication and response.
• PTO Regularization
• Manage the process of Paid Time Off (PTO) regularization for employees.
• Track employee leave requests, approvals, and balances accurately.
• Issue Bank Cards
• Coordinate the issuance of bank cards for employees as needed.
• Ensure accuracy in card distribution and documentation.
• Other Duties as Assigned
• Assist with general administrative tasks such as filing, scanning, and organizing documents.
• Support special projects and initiatives as requested by management.
• Adapt to changing priorities and responsibilities as the needs of the organization evolve.
  
  

Qualifications

• High school diploma or equivalent; additional education or certification in office administration or related field is a plus.
• Proven experience in an administrative support role or similar position.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Professional demeanor and the ability to maintain confidentiality.
• Strong problem-solving skills and the ability to work independently as well as part of a team.
• Flexibility and adaptability to changing priorities and deadlines.
• Knowledge of office equipment and procedures.
  
  

Working Conditions

The working conditions and physical demands described here are representative of those that are typical of the job and must be met by the Team Member to successfully perform the essential functions of this role. Reasonable accommodations, as defined by the ADA, may be made to enable a qualified individual with a disability to satisfactorily perform the essential functions of their role.

Working conditions: This role routinely uses standard office equipment such as computers, phones, headsets, photocopiers, and fax machines. Team Member will be typically exposed to office noises and interruptions such as printers, phones, and callers.

Physical Demand: This is a largely sedent ary position which requires Team Member to remain stationary for the majority of the work day. The Team Member will need to occasionally move about inside an office setting to access office machinery. The Team Member will constantly use good manual dexterity with repetitive motions of wrists, hands, and fingers.

The job duties listed in this job description may not be inclusive of all requirements of this position. Other duties may be assigned by your supervisor. I understand the above job requirements and duties. I certify that I am able to perform the above job functions, with or without reasonable accommodations.

Note: Completion of assessments may be required before an applicant can move forward. Completing assessments must be done independently. Any discovery of unauthorized completion, whether during or after the hiring process, will result in disqualification or termination.

Carenet Health is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.

Please note that we are not accepting resumes for this position from external staffing agencies or recruiters. To be considered for this role, please submit your application directly through our official career portal.

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