Operations Coordinator (Bacolod)

The Operations Coordinator scope is limited to the project that they are assigned to which could be in multiple locations. They will be responsible for engagement – creating proposals, planning, budgeting and execution of the initiatives; reporting – creation, updating and publishing reports such as attendance, performance, cost, PTO usage, disciplinary track, etc.; drive compliance within the team as necessary; liaise with other departments as necessary; assist the project management team in various tasks.

DUTIES AND RESPONSIBILITIES

• Time-keeping/ entries validation from the time-keeping tool including correction of the time entries (if any)
• Review and publish schedules of the project through the time-keeping tool
• Keep track of the hour of the project in a daily basis and update the report
• Create, update and publish reports related to attendance, PTO/sick time usage, cost and hours
• Create invoices, validate and submit in a timely manner
• Generate forecast for multiple locations and ensure that hours are validated in a timely manner
• Assist employees and the project for issues related to IT. HR, payroll, facilities and other-studio-related concerns
• Assist operations with generating shift reports
• Over-all in-charge of engagement initiatives for the project (planning, budgeting, creating proposals, logistics and execution)
• Responsible for processing reimbursements and liquidations – work hand in hand with the Player Support Coordinator in the studio
• Keep track of the performance reports and performance management
• Responsible for tracking disciplinary actions for the project
• Drive compliance for any studio- or company-wide initiatives and mandatory training/courses
• Responsible for access requisition for new hires and deletion for leavers
• Purchase food stocks, perks items, peripherals on behalf of operations
• Other necessary tasks assigned by the project management team

TECHNICAL SKILLS

• Proficiency in MS Office (MS Excel and MS Outlook, in particular

BEHAVIOURAL SKILLS

• High drive for results, integrity and initiative
• Attention to detail and problem solving skills
• A creative mind with an ability to suggest improvements

WORK EXPERIENCE REQUIREMENTS

• Basic HR knowledge
• Excellent time management skills and ability to multi-task and prioritize work
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• Proven experience in office management or as an administrative assistant

EDUCATIONAL REQUIREMENTS

• College graduate, undergraduate with at least 2 years of relevant experience