Operations & Bookkeeping Assistant - Freelance, Remote

Department: Support & Leadership

Location: Philippines

Compensation: $7.00 / hour

Description

About the Client
The client manages multiple diverse businesses, including a French bulldog breeding kennel, transitional housing for addiction recovery, an upcoming rehab facility, an insurance agency specializing in Medicare Advantage and annuities, and a seasonal tax and accounting practice. Their focus is on streamlining operations, ensuring compliance, and integrating workflows to support sustainable growth across industries.

Why does this role exist?
This role exists to provide critical operational support across five distinct business sectors, alleviating the client’s overwhelming administrative and bookkeeping workload. The assistant will ensure timely accounts payable and payroll, maintain accurate bookkeeping in QuickBooks Online, support compliance tracking, and manage marketing and client intake funnels. This multifaceted role is essential to stabilizing daily operations and enabling the client to scale effectively.

The Impact you’ll make

Financial Operations & Bookkeeping

• Manage accounts payable ensuring all bills (utilities, mortgages, etc.) are paid on time.
• Support payroll processing across multiple businesses.
• Maintain and categorize financial records within QuickBooks Online for 12-13 ongoing clients.

Administrative & Compliance Support

• Oversee compliance tracking for transitional housing and rehab facilities, including Medicaid rules and clinician scheduling.
• Manage email and calendar scheduling, including appointments and deadlines.
• Assist intake processes and client funnel management from website applications into CRM/project tools.

Marketing & Communication

• Support social media posting and content management across the client’s various business verticals.
• Manage puppy sales funnel activities including image handling, social posting, and logistics for flights and caretakers.

Systems & Workflow Integration

• Collaborate using Monday.com for project management and Slack for team communication.
• Utilize AI tools such as ChatGPT for efficiency and automation where applicable.
  
  

Skills, Knowledge and Expertise

Required:

• Proven bookkeeping experience, preferably with QuickBooks Online (intermediate level).
• Experience supporting payroll and accounts payable processes.
• Familiarity with compliance requirements in healthcare or related sectors (HIPAA).
• Strong organizational skills managing calendars, email, and client intake workflows.
• Comfortable using communication and project management tools like Slack and Monday.com.
• WFH Set-Up:
  • Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
  • Internet speed of at least 40MBPS
  • Headset with an extended mic that has noise cancellation and a webcam
  • Back-up computer and internet connection
  • Quiet, dedicated workspace at home

Your Superpowers:

• Proactive, detail-oriented, and reliable with deadlines.
• Tech-savvy with the ability to quickly learn and integrate new tools.
• Flexible and adaptable across administrative, bookkeeping, marketing, and compliance tasks.
• Excellent communication skills and self-sufficient work style with minimal supervision.
• Ability to manage multiple priorities across diverse industries simultaneously.

You should apply if…

• You enjoy variety in your work and thrive juggling multiple responsibilities.
• You value accuracy, follow-through, and process improvement.
• You are comfortable working independently but can communicate effectively when needed.
• You want to contribute to a growing multi-industry business by providing critical operational support.
• You have a passion for supporting healthcare compliance and small business financial management.

What to expect...


Work Setup:

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

Working Hours:

• 40 hours per week
• Monday to Friday, 9 AM – 5 PM Eastern Time

Compensation:

• $7 per hour
• No benefits package included
  
  

Benefits