Office Secretary

We’re looking for an Office secretary to join our team at Bacolod. This person will provide administrative support to ensure a good operation of our office. This role involves managing communications, organizing schedules, and maintaining records to facilitate the efficient functioning of the team. The ideal candidate will be organized, detail-oriented, and possess excellent communication skills, enabling them to interact effectively with staff and clients alike.

Key Responsibilities:

• Manage correspondence, including emails, phone calls, and mail.
• Schedule appointments and maintain calendars for executives.
• Organize and maintain filing systems for easy access to information.
• Coordinate meetings, prepare agendas, and take meeting minutes.
• Assist in the preparation of reports and presentations.
• Manage office supplies inventory and place orders as necessary.
• Greet visitors and clients, providing exceptional customer service.
• Provide administrative support to other team members as needed.

Qualifications:

• High school diploma or equivalent; additional certification in office administration is a plus.
• Proven experience as a secretary or in a similar administrative role.
• Proficiency in MS Office (Word, Excel, PowerPoint) and office equipment.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Ability to multitask and prioritize effectively.