Office Manager (Direct Hire Contractor)

Chevron is accepting online applications for the position of Office Manager located in Makati City, Philippines.

Note: This is for a 1-year employment contract.

Join our Team

Chevron Holdings Inc. (CHI) is a pioneer and leading multi-function Shared Services Center in the Philippines located in Makati City. With a workforce of more than 1,000, CHI delivers business services and solutions in areas such as finance, human resources, procurement, sales and marketing support and information technology.

Responsibilities for this position may include but are not limited to:

• Executive Support - performs the following duties for and on behalf of the Business Unit (BU) Head including:
• Coordinating and managing the BU Head’s calendar to ensure proper alignment with scheduled activities and meetings
• Coordinate travel arrangements for BU Head and providing logistical support as needed
• Plans, organizes and implements activities such as IT townhalls, diversity activities, job fairs, focus group discussions and other activities involving IT
• Assists in planning, organizing and documenting the itineraries of business visitors
• Manages logistic requirements (food, venue, transportation, registration, itinerary, etc.) for IT Business Units (BU) and departments / Employee Network Group (ENG) activities such as meetings, trainings, team building, business continuity and other BU-related activities
• Coordinates with vendors on behalf of the BU for their operational requirements. This includes sourcing, contracting, ordering, preparing invoices and processing payments in accordance with Chevron’s Procurement process
• Performs role of Time Administrator which includes data maintenance, report generation, answering queries and work schedule maintenance
• Assists with rapid onboarding process for Asia Pacific region to ensure timely onboarding of resources
• Coordinate large scale office movement and events
  

Requirements

• Must have at least 2 years of experience as an administrative associate in a fast-paced, complex office setting
• Proficient in MS Office Suite programs
• Excellent written, verbal, interpersonal and communication skills
• Proven ability to provide excellent customer service and build strong relationships with various personas in the organization which includes management, peers, vendors, and stakeholders across disciplines, geographies, and time zones
• Pays attention to detail and is well-organized
• Ability to multi-task and prioritize conflicting demands within tight deadlines
• Proactive Anticipation of needs. Must be able to plan and look ahead, anticipating timelines and deliverables; to work independently and with supervision
• Experience in planning, coordinating, and organizing office events
• IT background is a plus
  
  

Working with us

There are two Chevron companies operating in the Philippines: Chevron Holdings Incorporated (CHI) and Chevron Philippines Incorporated (CPI).

CHI is a shared services center providing transactional, processing, and consulting services in the areas of finance and accounting, information technology, supply chain management, human resources, downstream customer service and marketing. Established in 1998, CHI serves Chevron affiliates in six continents around the world. Over the years, it has grown to be one of the leading members of the shared services industry in the Philippines.

CHI has received various recognitions as a top employer: the 2022 Diversity Company of the Year; the 2021 Asia’s Best Employer Brand Award; 2021 Global Best Employer Brand Award; 2020 HR Asia Best Companies to Work for in Asia; 2019 Circle of Excellence, Top Employer Category at Asia CEO Awards and the 2018 Wellness Company of the Year at the same Asia CEO Awards.

CPI markets the Caltex brand of top-quality fuels, lubricants and petroleum products through a network of service stations, terminals and sales offices.

At Chevron, we are committed to fostering diversity and inclusion at all levels of our company and at all stages of the employee experience. We constantly strive to attract, develop and retain diverse Filipino talent. Globally, Chevron Corporation has achieved a rating of 100 percent in the Human Rights Campaign Equality Index for the past 17 years. The Index ranks American companies based on their commitment to lesbian, gay, bisexual and transgender equality in the workplace.

Benefits

• Competitive salary
• Allowances, medical and optical reimbursements
• Health care coverage for you and your eligible dependents
• Robust employee centred programs for health and wellness
• Time-off to promote healthy work-life balance or to care for your family
• Annual corporate incentive bonus when the company meets established goals
• Recognition & awards program
• Long-term savings plan
• Life insurance
• Career development opportunities to all employees through onboarding, training and development, mentoring, volunteering opportunities and employee networking groups
• Hybrid work model - work remotely from home several days a week
  
  

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