Office Administrator (Project-based)

Who are Benifex?

We are a fast-moving technology company, and one of the most successful providers of online reward and benefits solutions in the UK. We believe that everyone deserves an exceptional experience at work, every day, and build workplace technology that makes this happen. Benifex’s mission is to build remarkable experiences that employees love. Today Benifex supports more than five million employees in over 3,000 organisations across more than 100 countries. To help us on our quest to be the best, we need brilliant people on board and that’s where you come in.

Why should you apply?

• Impact: play a critical role in providing an exceptional employee experience to our fast growing team in Cebu 
• Autonomy: take ownership of key tasks and find ways to improve them (employee benefits, payroll, timekeeping, employee engagement)
• Learning and growth: have training and support from our Head of Operations to set you up for success 

• Top 10 Employer, Sunday Times Best Places to Work Awards

• Work for a profitable, fast-growing market leader in the online reward and benefits space

Great benefits:

Salary ₱40,000-50,000 plus ₱5,000 non-taxable allowance

 Office based, Monday to Friday (Cebu IT Park)

Shift: 8am-5pm (or 9am-6pm)

25 days paid vacation leave + 7 days paid sick leave

Your birthday off

Two half day wellbeing days

Referral bonus

Role Overview

As the Office Administrator in our growing Cebu operations, you play a vital role in leading administrative functions and directly reporting to the Head of Operations in the Philippines. Your responsibilities extend beyond office management; you contribute to our mission of placing people at the center of our employee experience. You are instrumental in cultivating an environment where employees thrive, aligning with our belief that everyone deserves an exceptional experience at work, every day.


Responsibilities

• Administrative Leadership: Drive operational efficiency by providing strategic administrative leadership emphasizing our dedication to continuous improvement and excellence in our commitment to “Never Stand Still.”
  
  
• Employee Engagement: Spearhead engagement activities and events to foster positive culture into the workplace with celebrations that infuse joy, like Christmas parties, summer outings, tree planting, local festivities like Sinulog, embodying our value on being “Obsess About Experience”. Let’s make work fun!
  
  
• Employee Well-being: Champion the mission with employee benefits management, ensuring the health and happiness of our team through proactive oversight of HMO, life insurance, social security, and other mandatory government benefits.
  
  
• Regulatory Compliance: Take charge of all regulatory compliance, overseeing timely adherence to local government requirements, including business permit renewal, BOI applications, compliance with labor department regulations, embodying our value of “Owning It”.
  
  
• Office Management: Execute on-the-ground tasks involving office management, interacting with government offices, managing document submissions, and liaising with agencies such as BIR, SSS, PhilHealth, Pag-IBIG, DOLE and other local government units.
  
  
• Accounting and Operational Duties: Perform basic accounting functions, such as expense liquidation, receipts and records keeping, and local purchases aligning with our ethical practices and our commitment to “Doing The Right Thing”.
  
  
• Attendance and Time Keeping: Embrace the responsibility of managing employee time records to ensure accurate and timely payroll processing in accordance with company regulations and DOLE standards.

Key Objectives

• Strategically align office management functions with our mission of delivering exceptional employee experiences through technology.
• Ensure seamless administrative support to the Head of Operations and our employees.
• Facilitate efficient employee benefits management and regulatory compliance.
• Execute successful on-the-ground office management and liaise effectively with external agencies.
  

What are we looking for?

• Exhibit strong communication and interpersonal skills, fostering a culture of care and connection.
• Showcase exceptional organizational and multitasking abilities, bringing order to our dynamic workplace.
• Work harmoniously with diverse teams and external partners, reflecting our “Unstoppable Together” mindset.

• In-depth understanding of local regulatory compliance and government processes
• Basic accounting knowledge to safeguard our financial health.
• Proven experience in office management and administrative roles, demonstrating efficiency.
• Excellent time-management skills to handle multiple responsibilities.

Our Interview Process

Benifex understands the need to have a fast and efficient process, the below will all be completed in the shortest time possible.

Initial call with the Talent team

Online tests in numeracy and logical reasoning

Interview with the Hiring Manager

Final interview with the Head of Operations (Philippines)


We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We are committed to creating a diverse and inclusive workplace where everyone feels welcome and respected. We believe that diversity and inclusion are essential to our success, and we are proud to be an equal opportunity employer.

We are a proud member of the Disability Confident employer scheme.

If you require any reasonable adjustments at any stage during the recruitment process, please let us know with your application.