Office Admin Specialist

About Atome Financial

Headquartered in Singapore, Atome Financial is building a world-class tech enabled financial services platform that is the best companion of our customers lifetime. As a part of the Advance Intelligence Group, a Series D fintech unicorn and ranked Top 10 on LinkedIn’s 2023 Top Singapore StartUps list with over 1,400+ staff worldwide, we are united by a shared vision and purpose: to Advance with Intelligence for a Better Life--for our customers, colleagues and communities.

Atome Financial operates in 5 ASEAN markets (Singapore, Malaysia, Indonesia, Philippines, and Thailand). We have 3 key products:

• Atome BNPL: A leading buy now pay later brand in ASEAN and partners over thousands of online and offline brands
• Atome Card: A paylater anywhere card.
• Kredit Pintar: A leading Indonesia digital lending apps, regulated and supervised by Indonesia's Financial Services Authority (OJK).

Our culture is built on values that are core to who we are and what we stand for:

• We foster an INNOVATION mindset
• We achieve results with EFFICIENCY and excellence
• We take pride in the QUALITY of our work
• We uphold INTEGRITY in all we do
• We embrace COLLABORATION to work across business lines and borders

About The Role

• Processes all admin-ssc related requests based on the service level agreement (SLA) PIC for maintenance, mailing, shipping, supplies, equipment, bills and errands Organize events such as office activities, games, team buildings etc.
• Coordinate with IT department on all office equipment Organize and manage executive and staff travel arrangements, including logistics and expense reimbursements.
• Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers, and office lease
• Assist in the onboarding process for new hires
• Address employees queries regarding office management issues (e.g. stationery, hardware, and travel arrangements)
• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored
• Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval, and staff transfers
• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
• Preform review and analysis of special projects and keep the management team properly informed Responsible for ensuring office financial objectives are met by preparing an annual budget for the office, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise Monitor and maintain office and pantry supply inventory
• Maintain a safe and secure working environment (OHS)
• Performs other duties that may be assigned by the Immediate Head

Job Requirements:

• Bachelor's/College Degree in Psychology, Human Resources, Management, or a relevant field is essential.
• At least 3-5 years of experience in human resources, employee engagement, administration or a related field Strong knowledge of relevant employment laws, regulations, and compliance requirements.
• Strong passion to work in a fast paced start-up environment and do hands-on work
• Excellent interpersonal, presentation, and communication skills.
• Experience in an international or multicultural environment is a plus.
• Strong time management, organizational and interpersonal skills *
• Willing to work onsite in Makati/Mandaluyong City