MNL - Regional Finance Assistant, AA

Department for Business and Trade


Date: 3 weeks ago
City: Manila
Contract type: Part time
Main Purpose Of The Job

To support the operational delivery of services provided by the Global Transaction Processing Centre (GTPC) to British Embassies and High Commissions globally.

Support a culture of continuous improvement to not only meet but exceed the service standards set by our Service Level Agreements while working to improve financial compliance across the FCDO.

Roles and responsibilities / what will the jobholder be expected to achieve?

Supplier Maintenance and PO Processing

  • Receive, review and validate requests to ensure it meets the standard. Set-up supplier records in the system.
  • Set-up, maintain and amend Purchasing Suppliers in the system and banking platforms.
  • Receive, examine and process requisitions. Ensure that all requisitions are made in compliance with the FCDO’s procurement policy.
  • Create Purchase Order (PO) within agreed timelines based on the data obtained from requisition and sends back to requisitioner.
  • Confer with Requisitioners from different overseas missions to determine purchasing needs and specifications.

Accounts Payable

  • Perform 3-way PO matching invoices; analyze and resolve invoice discrepancies in accordance to the standard process.
  • Review all invoices, staff claims and travel advances for appropriate documentation (i.e.. Staff claim forms) and approval prior to payment. Enter invoices to the system within 24 hours of receipt in the mailbox with allowance for overseas missions in old SLAs
  • Process debit memos and coordinate with AR to invoice or re-invoice for any adjustments related to staff debtors and supplier’s refunds.
  • Review validity and completeness of supporting documentations of invoices, staff claims and travel advances prior to creating payment batch for a particular overseas mission
  • Upload Prelim Pay register within the agreed timeline

Accounts Receivable

  • Posting of all receipts and other AR transactions onto Oracle timely and accurately. The expectation is that postings occur the same day the visa/consular certificate was received.
  • Maintaining thorough, well-organized certificates files by sorting and filing by overseas mission.
  • Ensure network post spreadsheets are being processed and reconciled to HERA system on a monthly basis
  • Process, transmit and run transactions for excess funds to UK and other interaccount transfers.
  • Perform bank reconciliations- reconciliation of the bank statement against the GL and reconciliation of any assigned clearing accounts.
  • Perform reconciliation of Check A – cash, bank, and network post spreadsheet as well as generation of various reports to support the reconciliation. Liaises with Corporate Services Team to confirm balances as of a certain date

How to apply

To apply for this job you need to authorize on our website. If you don't have an account yet, please register.

Post a resume

Similar jobs

MNL - Private Office Intern

Department for Business and Trade, Manila
3 weeks ago
Main Purpose Of JobThis is a unique opportunity to work at the heart of the British Embassy with a dynamic programme of bilateral and regional activity. You will be a key member of the small team working closely for His Majesty’s Ambassador and Deputy Head of Mission to deliver the UK’s objectives on prosperity, maritime, trade, security and other matters.Roles...

MNL - Residence Staff, S3

Department for Business and Trade, Manila
3 weeks ago
Main Purpose Of The JobTo work as the leading member of the Residence team to safeguard that the Residence is run efficiently in accordance with the FCDO’s and HOM’s guidelines. This involves in liaising with the Residence Manager and Residence Staff by ensuring that duties and responsibilities are shared in the best way to deliver excellent service.Roles and responsibilities /...

Operations Staff (Makati)

Bank of the Philippine Islands (BPI), Manila
3 weeks ago
Location: MakatiOperations Staff provide assistance to his/ her supervisor by checking the transactions for officer’s approval.Main Responsibilities Performs GL-SL balancing of managed account. Updates or uploads SLs to support GL regularly. Monitors tempo and other managed GL account and escalates to concerned unit for proper and timely resolution. Prepares management and regulatory reports in a timely and accurate manner. Checks...