Legal Administrative Assistant - Client: Real Estate Law

Department: Boutique Client

Location: Philippines

Compensation: $7.00 / hour

Description

About the Client
Our client is a well-established real estate law firm located in St. Charles, Illinois, specializing in real estate law and estate planning. With a strong focus on client service, they provide comprehensive legal solutions for all aspects of real estate transactions and estate matters. Their approach combines professional legal expertise with personalized attention to meet their clients' needs.

Why this role exists
Our client seeks a detail-oriented Legal Administrative Assistant to support our client's growing real estate law practice. This role will be instrumental in maintaining smooth office operations, managing client communications, and handling essential documentation for real estate transactions. The position offers an opportunity to grow into more complex legal administrative responsibilities while supporting the firm's commitment to excellent client service.

The Impact you’ll make

Client Communication & Support

• Answer phones and manage incoming client inquiries


• Schedule and coordinate real estate closings


• Facilitate communication between multiple parties


• Provide basic information and updates to clients

Legal Documentation Management

• Enter and maintain contracts in the CRM system


• Process basic attorney review letters


• Handle extension requests


• Manage client intake documentation

Administrative Excellence

• Maintain organized filing systems


• Coordinate schedules and appointments


• Track deadlines and follow-ups


• Manage general office communications

Process Improvement

• Help streamline administrative workflows


• Maintain and update CRM records


• Support the development of efficient systems


• Assist in standardizing routine processes

Skills, Knowledge and Expertise

Required:

• Fluent English communication skills with minimal accent (essential for client interaction)


• Proven experience with CRM systems (Hubspot, Salesforce, High Level, or similar)


• Administrative experience in a professional setting


• Proficiency in Microsoft Office Suite


• Experience in scheduling and coordination


• WFH Set-Up:
  
  
  
  • Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
  
  
  • Internet speed of at least 40MBPS
  
  
  • Headset with an extended mic that has noise cancellation and a webcam
  
  
  • Back-up computer and internet connection
  
  
  • Quiet, dedicated workspace at home
  
  
  
  
  
  


• 
  Nice to Have:
  
  
  
  • Background in law or paralegal studies
  
  
  • Previous experience in a legal environment, especially real estate law firms
  
  
  • Experience with legal intake processes
  
  
  • Familiarity with real estate transactions and terminology
  
  
  
  
  
  

Your Superpowers:

• Technical Skills:
  
  
  
  • CRM system proficiency
  
  
  • Documentation management
  
  
  • Calendar management expertise
  
  
  • Basic legal document processing
  
  
  • Microsoft Office Suite mastery
    
    
    
  
  
  
  
  
  


• Soft Skills:
  
  
  
  • Clear and professional English communication
  
  
  • Exceptional attention to detail
  
  
  • Strong organizational abilities
  
  
  • Multi-tasking capabilities
  
  
  • Quick learning ability
  
  
  
  
  
  

You should apply if…

• You're interested in real estate law and legal processes


• You thrive in a detail-oriented environment


• You're naturally organized and systematic


• You have excellent communication skills


• You're eager to learn legal terminology and processes


• You're comfortable with both administrative and client-facing tasks

What to expect...


Work Setup:

• Remote position


• Must have a reliable internet connection and a quiet workspace


• Required to provide own computer with Intel Core i5 or something similar or higher operating system

Working Hours:

• Monday to Friday from 9 AM to 6 PM CST (Central Standard Time)


• 40 hours a week

Compensation:

• $7 per hour


• No benefits package included

Benefits