Junior Accountant - Accounts Payable - PO Based
Dermorepubliq Corporation
Date: 2 weeks ago
City: Quezon City
Contract type: Full time
Job Title: Accounts Payable PO Based
Department: Finance Department
Work Set Up: Hybrid
Reports To: Finance Manager
Job Summary
The Accounts Payable (PO-Based) Specialist is responsible for managing vendor invoices, ensuring timely and accurate processing of payments against purchase orders (POs). This role ensures compliance with company policies, proper invoice matching, and reconciliations while maintaining good relationships with suppliers and internal stakeholders.
KEY RESPONSIBILITIES:
Invoice Processing and Matching:
EDUCATION
Technical Skills:
Department: Finance Department
Work Set Up: Hybrid
Reports To: Finance Manager
Job Summary
The Accounts Payable (PO-Based) Specialist is responsible for managing vendor invoices, ensuring timely and accurate processing of payments against purchase orders (POs). This role ensures compliance with company policies, proper invoice matching, and reconciliations while maintaining good relationships with suppliers and internal stakeholders.
KEY RESPONSIBILITIES:
Invoice Processing and Matching:
- Verify invoices against purchase orders (3-way matching: PO, invoice, and receiving report).
- Ensure correct coding of invoices to the general ledger accounts.
- Resolve discrepancies between PO, receiving documents, and invoices by coordinating with procurement and warehouse teams.
- Process invoices in the ERP system with accuracy and in a timely manner.
- Prepare and schedule vendor payments while ensuring adherence to agreed payment terms.
- Handle vendor inquiries, reconcile vendor statements, and resolve any payment-related issues.
- Maintain accurate and updated vendor records.
- Ensure invoices comply with company policies, tax regulations, and other legal requirements.
- Maintain proper filing and documentation of processed invoices and payment records for audit purposes.
- Assist in the preparation of reports for monthly closing and accounts payable aging.
- Perform monthly AP reconciliations, including vendor account reconciliations.
- Support month-end and year-end closing by providing necessary AP-related information.
- Generate AP reports and assist in cash flow planning.
EDUCATION
- Bachelor's degree in finance, Accounting, Economics, or a related field.
- 2+ years of experience in a treasury, finance, or banking operations role.
Technical Skills:
- Proficiency in accounting software (SAP, QuickBooks, Oracle, or similar).
- Strong knowledge of Microsoft Excel (pivot tables, VLOOKUP, data analysis).
- Opportunity to grow from AP Specialist to Senior AP, Team Lead, Supervisor, or AP Manager, with potential transitions into procurement, general accounting, or finance roles.
- Ability to work independently and as part of a team
- Eagerness to learn and develop in a fast-paced environment.
- Dermorepubliq is an equal opportunity employer and is committed to fostering a diverse and inclusive work environment.
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