Invoicing Clerk - Nasugbu, Batangas

• JOB PURPOSE
  
  

The Invoicing Clerk is responsible for the processing of dealer’s orders promptly through Invoicing in the

system (BMS) and increases the daily Basket Size through cross and upselling.

• KEY RESPONSIBILITIES
• Order and Payment Processing and Management
• Performs order processing in compliance to the standard operating procedures including
  
  

requirements for Authority to Purchase (ATP) and Voluntary Surety (VS).

• Receives and processes payments, and ensures accurate issuance of collection receipt
  
  

(CR).

• Assists in the checking and monitoring of maturing and delinquent accounts.
• Performs suggesting and upselling to increase basket size
• Performs processing of Monthly Complementary Products (MCP) for branch employees.
• Establishes the correct identity of the transacting dealers prior to processing orders.
• Branch Fund Management
• Deposits cash collections through assigned payment channels.
• Manages branch revolving funds and ensures proper and timely liquidation of expenses.
• Performs end-of-day (EOD) cash count of branch collections and preparation of Daily
  
  

Collection Deposit Analysis (DCDA) report.

• Branch Management
• Ensures the safety and security of the branch (i.e. CCTV, secured branch access, etc.)
• Ensures that all items in the Upkeep Governance checklist are fulfilled and in order, and
  
  

implements 5S within the branch.

• Ensures that all branch facilities are well maintained and in good working condition.
• Ensures the proper filing and safekeeping of branch documents.
• Resolves branch issues and concerns within the capacity of the GLS Invoicing Clerk.
• Escalates complex or recurring issues to the immediate superior when necessary.
• Product Delivery Monitoring and Management
• Assists in receiving and verifying delivered products as against delivery Stock Transfer
  
  

Report (STR).

• Assists in inspecting the product for damage or breakage.
• Assists and ensures efficient documentation and filing of received documents.
• Assists in encoding details of delivery (STR) in the branch system (e.g.PCIS).
• Inventory Management
  
  

○ Conducts timely and quality Daily Cycle Count in the absence of WC.

○ Assists in Wall-to-Wall inventory count.

○ Analyze sources of variance based on the inventory report.

• Repeat Purchase Order
• Performs the Repeat Purchase Order (RPO) Heart-to-Heart (H2H) calls.
• Analyzes maturing accounts to be converted to RPO.
• Customer Service
• Observes friendly, respectful, and professional behavior towards dealers.
• Dealer Management
• Assists in the registration of the new recruits in the branch system (e.g. BMS)
• Supports in resolving dealer concerns and issues.
• Assists in releasing dealer-related reports as needed.