HR/Recruitment & Administrative Coordinator (AU Based Client)

Job Highlights

• Competitive Salary
• Non-taxable Allowance
• HMO Coverage after a month
• Mentoring and development programs for career growth opportunities
• Employee engagement activities
• “Family-oriented” culture
• Fixed Weekends Off
• Hybrid Set Up - Onsite Onboarding
  
  

Role Overview

This is a remote administrative role centered on recruitment and staff rostering, with broader administrative and HR support responsibilities. The candidate will be expected to coordinate hiring efforts, manage staff schedules using ShiftCare (training provided), and maintain documentation for service agreements and employee onboarding. This is a hands-on position requiring strong English communication skills, excellent organizational habits, and comfort working across multiple digital tools.

Key Responsibilities

Recruitment Coordination

• Post job ads, screen resumes, and shortlist candidates
• Schedule and coordinate interviews
• Track recruitment progress and onboarding status
  
  

Rostering (ShiftCare)

• Create and manage rosters using ShiftCare
• Coordinate with team leads to ensure proper coverage
• Adjust schedules based on availability and service requirements
  
  

General Administrative Support

• Handle phone communication with clients, staff, and external providers
• Prepare and manage service agreements and client documentation
• Maintain accurate HR and compliance records, including onboarding forms
• Manage inboxes, calendar invites, and task follow-ups
• Conduct online research and handle general admin follow-through
• Provide PA-style support to leadership as needed
• Follow structured checklists and report on task completion
  
  

Software / Tools Used

• ShiftCare (rostering and participant management – training provided)
• Microsoft Word
• Microsoft Excel (basic reporting)
• Google Workspace (Docs, Sheets, Gmail, Calendar)
• Adobe Acrobat (PDF forms and editing)
  
  

Required Skills & Experience

• Excellent spoken and written English
• Professional and confident phone communication
• Proven skills in recruitment coordination and rostering
• Strong proficiency in Microsoft Word, Google Suite, and Adobe Acrobat
• Ability to learn new platforms (ShiftCare) quickly and independently
• High attention to detail and strong organizational skills
  
  

What benefits await you by joining Intelassist?

• Global career advancement and networking opportunities.
• Access to both virtual and on-site intensive courses for career and personal development enhancement.
• Monetary rewards for successful referrals that are hired.
• Guaranteed weekends off and a total of 20 paid leave days upon regularization.
• Collaborative work environment
• Eligibility for Health Maintenance Organization (HMO) coverage starting from the first month of employment, with coverage of up to 100,000 PHP per illness.
  
  

WHY INTELASSIST?

We grow together. We value your effort. We aim to empower you.