HR Business Partner - Associate (fixed-term)

Company Description

Aboitiz Foods is an integrated regional food and agribusiness company dedicated to creating a high-performance culture anchored on our time-honored values of Integrity, Teamwork, Innovation, and Responsibility. Through the collective strengths of our subsidiaries, Pilmico and Gold Coin, we believe in sustainably feeding Asia’s growth from mill to meal.

We are constantly improving and optimizing our processes by integrating the value chain around Asia. We leverage our sector expertise and capabilities to deliver quality every time. With our world-class technology and culture of constant innovation, we devote ourselves to serving you better.

At Aboitiz Foods, we embrace change and inspire innovation, leading the way in food and agribusiness solutions. Join us as we shape the future of food in Asia and build a culture where, together, we nourish the future.

https://www.aboitizfoods.com/

Job Description

The HR Business Partner Associate is primarily responsible for ensuring the accuracy, organization, and compliance of all HR-related documentation and activities. This role supports HRBPs by managing employee records, drafting movement communications, maintaining HR databases, and preparing reports to facilitate smooth HR operations. The ideal candidate will have strong administrative skills, meticulous attention to detail, and the ability to handle confidential information with discretion.

Employee Records & Documentation

• Maintain accurate, up-to-date, and confidential employee 201 files—both digital and physical.
• Assist in preparing and documenting employee performance reviews, coaching sessions, disciplinary actions, and employees' movement - internal and external BU within AEV (e.g., PARs, Coaching Forms, NTEs, PIP).
• Ensure all HR documentation complies with internal policies, labor regulations, and data privacy laws.
• Draft internal HR communications, memos, and documentation templates as needed.
• Act as a point of contact for employees in terms of documentation requests (e.g., certificates, memos, training logistics) in coordination with the HRBP.
  
  

Tracking & Reporting

• Track and log HRBP-related activities such as coaching schedules, follow-ups, and action plans for audit and reporting purposes.
• Prepare HR reports, summaries, and dashboards as requested by the HRBP (e.g., demographic, coaching completion rates, PIP monitoring, documentation logs).
  
  

Meetings & Coordination

• Assist in the administrative coordination of HRBP programs such as engagement surveys, 360 feedback, talent reviews, or training documentation.
• Proper arrangement of employees' training, internal and external providers, end-to-end process, and documentation.
  
  

Audit Support

• Support in audit preparation by compiling and organizing required HRBP-related records and evidence.
  
  

Qualifications

Education:

• Bachelor’s degree in Human Resource Management, Psychology, Business Administration, or a related field.
  
  

Experience

• At least 1–2 years of experience in HR, preferably with exposure to employee documentation and compliance.
  
  

Other Requirements

• Excellent attention to detail and organization skills.
• Strong written communication skills and document formatting abilities.
• Proficient in MS Office (especially Word, Excel, and PDF tools); experience with Google Workspace is an advantage (Gsheets, docs, forms, slides)
• Knowledge of labor laws and data privacy standards is a plus.
• High level of integrity and ability to maintain confidentiality.
  
  

Additional Information

• Work condition: full-time onsite and fixed- term employment