HR Assistant

ESCA Engineering


Date: 3 weeks ago
City: Mandaluyong City
Contract type: Contractor
  • Assist in posting job advertisements on internal and external platforms.
  • Screen resumes and shortlist candidates based on job criteria.
  • Coordinate interview schedules and communicate with applicants.
  • Assist in preparing interview guides, tests, and assessment forms.
  • Support the onboarding process for new hires, including preparation of pre-employment requirements and -orientation schedules.
  • Maintain accurate and up-to-date employee records (201 files), both physical and digital.
  • Encode, update, and maintain HRIS or other tracking systems for attendance, leaves, and employee data.
  • Support in filing documents, generating reports, and preparing records for audits and compliance purposes.
  • Assist in collecting and consolidating daily time records (DTR) and verifying attendance discrepancies.
  • Coordinate with Payroll and Accounting for timely submission of payroll-related documents.
  • Help manage leave applications and ensure proper documentation is filed.
  • Support the planning and implementation of employee engagement activities and events.
  • Assist in employee communications, surveys, and wellness programs.
  • Coordinate logistical needs for training, seminars, and company events.
  • Assist in processing statutory benefits (SSS, PhilHealth, Pag-IBIG) and company-sponsored benefits (HMO, allowances, etc.).
  • Help respond to employee inquiries regarding benefits, employment verification, and other HR services
  • Monitor contract expiry, renewals, and probationary evaluations in coordination with HR supervisors.
  • Assist in the enforcement of HR policies, guidelines, and code of conduct.
  • Help with the implementation and documentation of HR-related compliance tasks including DOLE reports.
  • Support initiatives related to occupational health and safety, diversity, and employee relations.
  • Draft memos, correspondence, certificates, and HR-related forms as needed.
  • Manage inventory of HR office supplies and coordinate procurement as necessary.
  • Perform other related duties as may be assigned by the HR Manager or Department Head.
  • Flexibly undertake additional responsibilities as assigned, demonstrating adaptability and a commitment to organizational success.

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