HR Assistant
ESCA Engineering
Date: 20 hours ago
City: Mandaluyong City
Contract type: Contractor
- Assist in posting job advertisements on internal and external platforms.
- Screen resumes and shortlist candidates based on job criteria.
- Coordinate interview schedules and communicate with applicants.
- Assist in preparing interview guides, tests, and assessment forms.
- Support the onboarding process for new hires, including preparation of pre-employment requirements and -orientation schedules.
- Maintain accurate and up-to-date employee records (201 files), both physical and digital.
- Encode, update, and maintain HRIS or other tracking systems for attendance, leaves, and employee data.
- Support in filing documents, generating reports, and preparing records for audits and compliance purposes.
- Assist in collecting and consolidating daily time records (DTR) and verifying attendance discrepancies.
- Coordinate with Payroll and Accounting for timely submission of payroll-related documents.
- Help manage leave applications and ensure proper documentation is filed.
- Support the planning and implementation of employee engagement activities and events.
- Assist in employee communications, surveys, and wellness programs.
- Coordinate logistical needs for training, seminars, and company events.
- Assist in processing statutory benefits (SSS, PhilHealth, Pag-IBIG) and company-sponsored benefits (HMO, allowances, etc.).
- Help respond to employee inquiries regarding benefits, employment verification, and other HR services
- Monitor contract expiry, renewals, and probationary evaluations in coordination with HR supervisors.
- Assist in the enforcement of HR policies, guidelines, and code of conduct.
- Help with the implementation and documentation of HR-related compliance tasks including DOLE reports.
- Support initiatives related to occupational health and safety, diversity, and employee relations.
- Draft memos, correspondence, certificates, and HR-related forms as needed.
- Manage inventory of HR office supplies and coordinate procurement as necessary.
- Perform other related duties as may be assigned by the HR Manager or Department Head.
- Flexibly undertake additional responsibilities as assigned, demonstrating adaptability and a commitment to organizational success.
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