Global Travel & Expense Specialist

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This job posting will remain open until the vacancy is filled.

Department Procure to Pay

Location Taguig City, Philippines

Reports to Global Travel and Expense - Center Process Manager

Work Group Level WG4

Employment/Contract Type Permanent

Number of Openings 1

Global Travel and Expense Specialist

What Is This Position About - Purpose

To manage all Travel & Entertainment (T&E) processing activities and ensure that they are performed accurately, efficiently and in compliance with JTI policies and procedures. To deliver stable, predictable and reliable core services that meets Service Level Agreement (SLA) requirements with the Entities.

What Will You Do- Responsibilities

• Processing of T&E Transactions
• Daily Tasks
• Check incoming expense claims in Concur based on policies and procedures, check against supporting documents and in accordance to statutory requirements, where applicable.
• Return/clarify with entity authorized persons/employees on any expense claim or MyRequest templates that are invalid for processing or have missing information.
• Process expense claims and MyRequest templates into SAP. Complete all clearings, check payment proposal reports, closely monitor and resolve rejected MyRequests in a timely manner.
• Manage the Query Tool to ensure that incoming and outgoing queries are attended and completed as per SLA requirements
• Consistently perform T&E processing in accordance to GBS documentations and highlight to Team Lead if any updates are required in a timely manner.
• Monthly Tasks
• Ensure all received documents are validated and processed in accordance with month end closing timelines.
• Ensure all activities related to month end closing are performed and completed in accordance with month end closing timelines.
• Control and Compliance
• Compliance to policies & procedures Ensure compliance to Global Operating Guidelines, policies and procedures. This is achieved by adhering to Corporate policies and procedures, GBS procedures and internal guidelines; and also ensuring that Entities adhere to Corporate and GBS policies and procedures.
• JSOX Responsible for executing and evidencing any JSOX controls where the T&E Specialist is identified as the control owner in the JSOX GRM, ensuring compliance to these controls and they are executed timely and in full compliance with JSOX GRM to meet internal/external audit standards.
• Analytical, Reporting and Process Improvement
• Analytical and Reporting Responsible to prepare routine reports and analysis that are high quality, accurate and timely. To prepare additional reports at the request of the Team Lead, where required.
• Process improvements Continuously review current processes and also monitor performance based on KPI/performance metrics being reported on monthly basis in order to identify and discuss with Team Lead on the potential areas for improvements.
• Support to Team, Other Process Teams and Projects
• To provide assistance and support to the Team Lead to ensure that the objectives and targets of the team are met. To support other T&E Specialists within the team so as to achieve high level of teamwork during document processing and resolving T&E related issues. Where required, to participate and provide support in cross functional activities within the GBS, Corporate and GBS projects and initiatives.
• Support to Entities
• Demonstrate commitment to achieve service excellence and be customer focused; and ensure timely communication and resolution of queries/issues. Provide good support to Entities by developing knowledge of the entity's business and operational needs and provide expert advise/solution on T&E related matters.
  

Who Are We Looking For - Requirements

• University degree in accounting or other relevant field
• Minimum of 1 year in accounting related role.
• Experiences in accounts and similar capacity in finance shared services
• English - Intermediate level of speaking, writing and reading
• Accounting skills -The ability to interpret and apply professional accounting standards and principles such as IFRS.
• Internal Control Environment - Ability to apply and remediate sound financial governance principles including internal controls and J-Sox.
• Data Management - The ability to develop data architecture, practices and procedures dealing with data, including data maintenance, protection, delivery and quality.
• Direct & Indirect Tax Accounting - Understanding of tax technical positions to translate into accounting terms and document for accounting requirements.
• Enterprise Structure - Understanding of interrelationships between various components of JTI enterprise structure such as company codes, plants, storage locations and strcutures involving SAP objects like CC, Profit center etc.
• Technical skills - Competent in MS office applications, Concur and SAP.
  
  

Are you ready to join us? Build your success story at JTI. Apply now!

Next Steps

After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure Phone screening with TA > Assessment tests > Interviews > Offer. Each step is eliminatory and may vary by role type.

At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. We are committed to providing reasonable adjustments to applicants with special needs. If you require any accommodations, please let the Talent Advisor know during the selection process.