General Virtual Assistant with Salesforce exp

RippedBoxStation


Date: 1 day ago
City: Remote
Contract type: Part time
Remote
Position: General Virtual Assistant

Number of hours: 5 hours/week

Schedule: TBA

Tasks required:

  • Maintain and coordinate monthly calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements
  • Manage emails and phone calls as assigned by the client
  • Upload, organize, and update leads or other data into Salesforce
  • Manage configuration of Salesforce features including user management, custom fields/objects, page layouts, workflow, and validation rules
  • Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants
  • Handle sensitive and confidential information with the utmost discretion and professionalism
  • Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals
  • Set up and send out monthly newsletters and monitor the open rates, unsubscribes, and other established KPI’s
  • Basic social media management including, but not limited to, social media posting, digital marketing management
  • Provide excellent customer service to clients and stakeholders
  • Conduct data entry tasks accurately and efficiently
  • Assist in social media management, including content creation and scheduling
  • Support graphic design efforts for promotional materials and presentations
  • Participate in recruitment processes, including candidate screening and interview coordination
  • Other ad hoc tasks that would be assigned


Requirements:

  • Proven work experience as a General Virtual Assistant or a relevant role
  • Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Asana, Notion, etc.)
  • Working experience with Salesforce CRM and data management is required
  • Strong proficiency in office software and communication tools
  • Knowledge of online calendars and scheduling (ex. Calendly, Google Calendar)
  • Excellent verbal and written English communication skills
  • Discretion and the ability to handle confidential information
  • Excellent phone, email and instant messaging communication skills
  • Highly organized and detail-oriented; able to efficiently prioritize multiple tasks
  • Adaptability and a proactive mindset
  • Ability to work independently and in a team-oriented environment
  • Self-disciplined and organized; able to consistently perform with limited supervision

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